Charlap Hyman & Herrero
Office Manager Bookkeeper
Charlap Hyman & Herrero, Los Angeles, California, United States, 90079
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Office Manager Bookkeeper
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Charlap Hyman & Herrero 3 days ago Be among the first 25 applicants Join to apply for the
Office Manager Bookkeeper
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Charlap Hyman & Herrero Get AI-powered advice on this job and more exclusive features. Job Description
CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world. Job Description
CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world.
CHHs principals have been featured in
Forbes Magazines
30 Under 30 in its 2018 category for art and style, and the firm ranks among
Architectural Digest's
"AD100,"
PIN-UP Magazines
New Power Generation, and
AN Interior's
Top 50. CHH was selected to participate in the 2017 Chicago Architecture Biennial and won the annual competition hosted by the Miami Design District to design innovative holiday decorations for the neighborhood. In 2020, CHH was the recipient of the AIA Los Angeles Emerging Practice Award, the highest honor the organization bestows on an emerging architecture firm for consistently producing innovative work. CHH has collaborated on lines of fabrics, rugs, wallpapers, and other products with top furnishings companies and continues to expand their range.
Your Role:
Ensure a smooth operation of all supporting roles to the architectural / interiors process
Your Responsibilities:
Bookkeeping / Financial:
Client Facing
Prepare client agreements for approval by Principal Attain client signatures and field any potential questions Prepare invoices for approval by Principal Send invoices to clients and field any potential questions Receive client payments
Project Specific
Input, track and pay vendor bills Input, and track project expenses
General
Input, track and pay vendor bills General bookkeeping Pay quarterly tax payments and properly track them Prepare monthly financial health reports for Principal to analyze Monthly reconciliation of accounts Continually optimize all bookkeeping and financial operations utilizing the latest software, technology and resources
Payroll
Audit timesheets for office standards compliance Audit staff PTO
Physical Office:
Maintain supply inventory and organization Continually optimize workflows within the office and make recommendations to Principal
Events:
Social planning, continuously express appreciation for our team through small social events for birthdays, holidays, exhibition openings, etc. Client relations and outreach
Marketing / Database Maintenance:
Input, track and maintain office contacts database, project database and digital assets Input, track and maintain and client leads and sales pipelines Input, track and maintain website and press database Prepare award submittals
Business Development:
Input, track and maintain potential employee hiring pipelines Maintaining operations handbook
HR Tasks:
Onboarding of new employees Assist Principal in preparing for semi-annual employee performance reviews Assist Principal in preparing for annual employee salary reviews Maintaining company handbook
Management:
Travel and expense coordination for employees Scheduling and strategy coordination with Principal
IT:
Onboard employees onto various software platforms
Software Used:
BQE Core (Accounting / Bookkeeping / Billing) ADP (Payroll / HR) G Suite (Email/Documents) Microsoft Word (Agreements) Microsoft Excel (Financial Reporting) Adobe Acrobat (Agreements) Adobe InDesign (Award Submittals) Wrike (Project Management) Airtable (Database) Streak (CRM) Dashlane (Password Management)
Company Description
Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies including buildings, set designs, stores and houses CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firms objective.
Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies including buildings, set designs, stores and houses CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firms objective.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Architecture and Planning Referrals increase your chances of interviewing at Charlap Hyman & Herrero by 2x Get notified about new Office Manager jobs in
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Office Manager Bookkeeper
role at
Charlap Hyman & Herrero 3 days ago Be among the first 25 applicants Join to apply for the
Office Manager Bookkeeper
role at
Charlap Hyman & Herrero Get AI-powered advice on this job and more exclusive features. Job Description
CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world. Job Description
CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world.
CHHs principals have been featured in
Forbes Magazines
30 Under 30 in its 2018 category for art and style, and the firm ranks among
Architectural Digest's
"AD100,"
PIN-UP Magazines
New Power Generation, and
AN Interior's
Top 50. CHH was selected to participate in the 2017 Chicago Architecture Biennial and won the annual competition hosted by the Miami Design District to design innovative holiday decorations for the neighborhood. In 2020, CHH was the recipient of the AIA Los Angeles Emerging Practice Award, the highest honor the organization bestows on an emerging architecture firm for consistently producing innovative work. CHH has collaborated on lines of fabrics, rugs, wallpapers, and other products with top furnishings companies and continues to expand their range.
Your Role:
Ensure a smooth operation of all supporting roles to the architectural / interiors process
Your Responsibilities:
Bookkeeping / Financial:
Client Facing
Prepare client agreements for approval by Principal Attain client signatures and field any potential questions Prepare invoices for approval by Principal Send invoices to clients and field any potential questions Receive client payments
Project Specific
Input, track and pay vendor bills Input, and track project expenses
General
Input, track and pay vendor bills General bookkeeping Pay quarterly tax payments and properly track them Prepare monthly financial health reports for Principal to analyze Monthly reconciliation of accounts Continually optimize all bookkeeping and financial operations utilizing the latest software, technology and resources
Payroll
Audit timesheets for office standards compliance Audit staff PTO
Physical Office:
Maintain supply inventory and organization Continually optimize workflows within the office and make recommendations to Principal
Events:
Social planning, continuously express appreciation for our team through small social events for birthdays, holidays, exhibition openings, etc. Client relations and outreach
Marketing / Database Maintenance:
Input, track and maintain office contacts database, project database and digital assets Input, track and maintain and client leads and sales pipelines Input, track and maintain website and press database Prepare award submittals
Business Development:
Input, track and maintain potential employee hiring pipelines Maintaining operations handbook
HR Tasks:
Onboarding of new employees Assist Principal in preparing for semi-annual employee performance reviews Assist Principal in preparing for annual employee salary reviews Maintaining company handbook
Management:
Travel and expense coordination for employees Scheduling and strategy coordination with Principal
IT:
Onboard employees onto various software platforms
Software Used:
BQE Core (Accounting / Bookkeeping / Billing) ADP (Payroll / HR) G Suite (Email/Documents) Microsoft Word (Agreements) Microsoft Excel (Financial Reporting) Adobe Acrobat (Agreements) Adobe InDesign (Award Submittals) Wrike (Project Management) Airtable (Database) Streak (CRM) Dashlane (Password Management)
Company Description
Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies including buildings, set designs, stores and houses CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firms objective.
Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies including buildings, set designs, stores and houses CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firms objective.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Architecture and Planning Referrals increase your chances of interviewing at Charlap Hyman & Herrero by 2x Get notified about new Office Manager jobs in
Los Angeles, CA . Office Manager, Synapse Virtual Production
Executive Assistant to Founder of a Fashion Design Co.
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Burbank, CA $64,300.00-$86,200.00 1 week ago Los Angeles Metropolitan Area $68,640.00-$70,000.00 3 weeks ago Administrative Assistant to Executive Chairman
Los Angeles Metropolitan Area 2 weeks ago Burbank, CA $54,600.00-$101,400.00 1 week ago Executive Assistant to VP of Store Development
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