Standard International Management, LLC.
Accounts Payable Supervisor
Standard International Management, LLC., New York, New York, us, 10261
The Accounts Payable Supervisor will oversee the AP functions, manage invoice processing, and ensure high standards of accuracy and efficiency. The role involves providing financial, administrative, and clerical support to the organization, completing payments, and controlling expenses by receiving payments, processing, verifying, and reconciling invoices.
Basic Function:
Tracking all payments and expenditures, including payroll, purchase orders, invoices, statements, etc. Job Purpose:
The Accounts Payable Supervisor will oversee the AP functions, manage invoice processing, and ensure high standards of accuracy and efficiency. The role involves providing financial, administrative, and clerical support to the organization, completing payments, and controlling expenses by receiving payments, processing, verifying, and reconciling invoices. Reconciling processed work by verifying entries and comparing system reports to balances. Maintaining historical records. Paying employees by verifying expense reports and preparing paychecks. Paying vendors by scheduling paychecks and ensuring payment is received for outstanding credits; responding to vendor inquiries regarding finance. Preparing analyses of accounts and producing monthly reports. Continuing to improve the payment process. Duties and Responsibilities:
Manage Accounts Payable ensuring accuracy of the general ledger. Maintain all internal and external contracts, ensuring contract information is kept up to date and changes are notified/reported. Ensure timely notification to the Operations Director if a contract is ending or amendments are needed. Drive excellence in productivity, automation, and accuracy within the payables function. Manage invoice processing to maintain standards of accuracy and efficiency. Provide productivity statistics and perform accurate supplier and sub-ledger reconciliations. Ensure timely resolution of queries and issues. Verify purchase invoices against supporting documentation; serve as the key contact for vendor queries. Monitor tax compliance and assist in cash flow forecasting. Collate supplier documentation for processing, matching invoices and delivery dockets with purchase orders. Ensure proper approval and signing of purchase and receiving documents, matching invoices accordingly. Review receiving reports and verify general ledger codes and invoice totals. Reconcile food, beverage, and general inventory items with the Food & Beverage Control Department on a daily/weekly basis. Input information into the A/P system and reconcile invoices to statements. Prepare weekly cheque runs for approval, ensuring timely payment of invoices and taxes to avoid penalties. Maintain cheque issue logs, batch registers, and balance daily to the General Ledger. Maintain an effective filing system for unpaid and paid invoices. Produce and review monthly A/P distribution reports and perform month-end close. Prepare accruals journal at month-end for regular suppliers and delivery dockets not yet paid. Complete all supplier credit applications. Perform additional duties as directed by management.
#J-18808-Ljbffr
Tracking all payments and expenditures, including payroll, purchase orders, invoices, statements, etc. Job Purpose:
The Accounts Payable Supervisor will oversee the AP functions, manage invoice processing, and ensure high standards of accuracy and efficiency. The role involves providing financial, administrative, and clerical support to the organization, completing payments, and controlling expenses by receiving payments, processing, verifying, and reconciling invoices. Reconciling processed work by verifying entries and comparing system reports to balances. Maintaining historical records. Paying employees by verifying expense reports and preparing paychecks. Paying vendors by scheduling paychecks and ensuring payment is received for outstanding credits; responding to vendor inquiries regarding finance. Preparing analyses of accounts and producing monthly reports. Continuing to improve the payment process. Duties and Responsibilities:
Manage Accounts Payable ensuring accuracy of the general ledger. Maintain all internal and external contracts, ensuring contract information is kept up to date and changes are notified/reported. Ensure timely notification to the Operations Director if a contract is ending or amendments are needed. Drive excellence in productivity, automation, and accuracy within the payables function. Manage invoice processing to maintain standards of accuracy and efficiency. Provide productivity statistics and perform accurate supplier and sub-ledger reconciliations. Ensure timely resolution of queries and issues. Verify purchase invoices against supporting documentation; serve as the key contact for vendor queries. Monitor tax compliance and assist in cash flow forecasting. Collate supplier documentation for processing, matching invoices and delivery dockets with purchase orders. Ensure proper approval and signing of purchase and receiving documents, matching invoices accordingly. Review receiving reports and verify general ledger codes and invoice totals. Reconcile food, beverage, and general inventory items with the Food & Beverage Control Department on a daily/weekly basis. Input information into the A/P system and reconcile invoices to statements. Prepare weekly cheque runs for approval, ensuring timely payment of invoices and taxes to avoid penalties. Maintain cheque issue logs, batch registers, and balance daily to the General Ledger. Maintain an effective filing system for unpaid and paid invoices. Produce and review monthly A/P distribution reports and perform month-end close. Prepare accruals journal at month-end for regular suppliers and delivery dockets not yet paid. Complete all supplier credit applications. Perform additional duties as directed by management.
#J-18808-Ljbffr