Oak Park and River Forest High School
Secretary to the Assistant Principal of Operations
Oak Park and River Forest High School, Oak Park, Illinois, us, 60303
Position Type:
Secretarial/Clerical/Secretary (General)
Date Posted: 8/27/2025
Location: Oak Park and River Forest High School
Date Available: As soon as possible.
Job Title:
Secretary to Assistant Principal of Operations Reports to:
Assistant Principal of Operations Terms and Conditions:
Full-time, 12 months, 8 hours per day. Rate of Pay:
$23.77 per hour, Grade 1 per current CPA Collective Bargaining Agreement (subject to change based on contract negotiations) Please click here for more information regarding salary and benefits. FLSA Status:
Non-Exempt
Job Summary :
Performs secretarial support to Assistant Principal of Operations including but not limited to reception, processing of documents, administrative support to projects and programs, maintenance and retrieval of confidential student records, and basic recordkeeping. Provides support and communicates information to students, staff, the public, and other agencies.
Essential Duties and Responsibilities include the following: Serves as the secretary to the Assistant Principal of Operations Organizes work by setting up calendars and cycles, then establishing and sequencing deadlines and/or timelines for projects, activities, and required submissions and reports. Coordinates and performs the administrative aspects of projects and events, integrating them with ongoing work routines. Coordinates and schedules meetings as directed. Prepares schedules and informs participants,confirming dates and times. Receives walk-in guests and telephone inquiries from a variety of individuals including students, parents, community members, teachers and administrators. Initiates and receives telephone calls, provides information and resolves matters as appropriate, or routes calls as necessary. Assists with preparation and monitoring the budget. Prepares office mailings, accounts and records. Flexibility to work some evenings as needed to support office programming and initiatives. Assists with the preparation of reports and mailings. Handles department document revisions, updates and postings. Composes forms, memos and letters. Takes and transcribes the dictation of meeting notes and minutes. Handles confidential material. Places and handles all departmental ordering. Assists with meeting set-up. Updates and revises departmental informational sites. Assist with parking coordination. Coordinate, prepare, and maintain all hallway classroom and office signage. Assist with enrolling parochial students into Driver's Ed classes. Assist Registrar's office with graduation logistics. Assist Registrar's office with online enrollment and residency verification process. Assist Residency Confirmation Specialists with case documentation. Serves as a Summer School Secretary and assists Registrar with:
Maintaining entry/withdrawal records for all summer school students. Process bill codes and course fees. Process purchase orders, reconciles invoices, prepares budget summary reports, and provides assistance as needed to monitor the Summer School budget. Assist in communicating Summer School activities. Produce the Summer School brochure, reports, and correspondence as needed. Participate in walk-in and online registration. Work incoming freshmen open house in the evening to assist at the summer school info table. Assist with processing student work permit applications as needed.
Other duties as assigned.
Qualifications: High school diploma required, Bachelor or Associate degree preferred. Previous secretarial or administrative assistant experience, preferably in a school setting. Typing: 55 wpm minimum Proficient in Microsoft Office Suite and Google Workspace including the ability to use functions in spreadsheets. Strong organizational and technology skills including proficiency in Word, Excel, Google Docs, Outlook, merging documents, planning and managing projects, preparing and maintaining accurate records. Strong organizational skills. Capable of using the school student information system and core assessment software including reporting functions. Excellent communication skills, verbal and written; writing and proofreading skills preferred. Knowledge of general functions of the school and community and demonstrates skill in coordinating and organizing work effectively and prioritizing demands in a timely manner. Ability to maintain good working relationships with the various school constituencies, including students, faculty, administration, staff, parents, vendors, community organizations, and all other community contacts. Good knowledge of business English, spelling, modern office practices and procedures. Availability to work during evening hours as necessary, for example, during open house for incoming freshmen students and registration for summer classes.
There are no supervisory responsibilities associated with this position.
Physical Skills and Demands:
Standing, sitting, lifting, carrying, reaching, fine motor dexterity, talking, hearing, near visual acuity required.
Environmental Conditions:
Standard office conditions without windows.
Date Posted: 8/27/2025
Location: Oak Park and River Forest High School
Date Available: As soon as possible.
Job Title:
Secretary to Assistant Principal of Operations Reports to:
Assistant Principal of Operations Terms and Conditions:
Full-time, 12 months, 8 hours per day. Rate of Pay:
$23.77 per hour, Grade 1 per current CPA Collective Bargaining Agreement (subject to change based on contract negotiations) Please click here for more information regarding salary and benefits. FLSA Status:
Non-Exempt
Job Summary :
Performs secretarial support to Assistant Principal of Operations including but not limited to reception, processing of documents, administrative support to projects and programs, maintenance and retrieval of confidential student records, and basic recordkeeping. Provides support and communicates information to students, staff, the public, and other agencies.
Essential Duties and Responsibilities include the following: Serves as the secretary to the Assistant Principal of Operations Organizes work by setting up calendars and cycles, then establishing and sequencing deadlines and/or timelines for projects, activities, and required submissions and reports. Coordinates and performs the administrative aspects of projects and events, integrating them with ongoing work routines. Coordinates and schedules meetings as directed. Prepares schedules and informs participants,confirming dates and times. Receives walk-in guests and telephone inquiries from a variety of individuals including students, parents, community members, teachers and administrators. Initiates and receives telephone calls, provides information and resolves matters as appropriate, or routes calls as necessary. Assists with preparation and monitoring the budget. Prepares office mailings, accounts and records. Flexibility to work some evenings as needed to support office programming and initiatives. Assists with the preparation of reports and mailings. Handles department document revisions, updates and postings. Composes forms, memos and letters. Takes and transcribes the dictation of meeting notes and minutes. Handles confidential material. Places and handles all departmental ordering. Assists with meeting set-up. Updates and revises departmental informational sites. Assist with parking coordination. Coordinate, prepare, and maintain all hallway classroom and office signage. Assist with enrolling parochial students into Driver's Ed classes. Assist Registrar's office with graduation logistics. Assist Registrar's office with online enrollment and residency verification process. Assist Residency Confirmation Specialists with case documentation. Serves as a Summer School Secretary and assists Registrar with:
Maintaining entry/withdrawal records for all summer school students. Process bill codes and course fees. Process purchase orders, reconciles invoices, prepares budget summary reports, and provides assistance as needed to monitor the Summer School budget. Assist in communicating Summer School activities. Produce the Summer School brochure, reports, and correspondence as needed. Participate in walk-in and online registration. Work incoming freshmen open house in the evening to assist at the summer school info table. Assist with processing student work permit applications as needed.
Other duties as assigned.
Qualifications: High school diploma required, Bachelor or Associate degree preferred. Previous secretarial or administrative assistant experience, preferably in a school setting. Typing: 55 wpm minimum Proficient in Microsoft Office Suite and Google Workspace including the ability to use functions in spreadsheets. Strong organizational and technology skills including proficiency in Word, Excel, Google Docs, Outlook, merging documents, planning and managing projects, preparing and maintaining accurate records. Strong organizational skills. Capable of using the school student information system and core assessment software including reporting functions. Excellent communication skills, verbal and written; writing and proofreading skills preferred. Knowledge of general functions of the school and community and demonstrates skill in coordinating and organizing work effectively and prioritizing demands in a timely manner. Ability to maintain good working relationships with the various school constituencies, including students, faculty, administration, staff, parents, vendors, community organizations, and all other community contacts. Good knowledge of business English, spelling, modern office practices and procedures. Availability to work during evening hours as necessary, for example, during open house for incoming freshmen students and registration for summer classes.
There are no supervisory responsibilities associated with this position.
Physical Skills and Demands:
Standing, sitting, lifting, carrying, reaching, fine motor dexterity, talking, hearing, near visual acuity required.
Environmental Conditions:
Standard office conditions without windows.