Robert Half is hiring: Administrative Assistant in Harpursville

We are looking for a detail-oriented Administrative Assistant to join our team in Harpursville, New York. This Contract-to-Permanent position offers an opportunity to contribute to various administrative and accounting functions while working in a dynamic office setting. Ideal candidates will have strong organizational skills and a proactive approach to managing tasks.

Responsibilities:
• Welcome and assist visitors professionally, ensuring a positive experience.
• Receive incoming deliveries and maintain a clean and organized office environment.
• Perform general clerical duties such as filing, document preparation, and correspondence.
• Support accounts payable processes by handling invoices and payment records.
• Enter and manage data accurately across various systems and platforms.
• Assist in preparing bid documents and obtaining competitive quotes.
• Conduct inventory checks and generate detailed reports for the controller.
• Review and analyze weekly purchase activities, providing summaries for management.
• Oversee fleet management tasks, ensuring operational efficiency and compliance.

• Demonstrated expertise in accounting, including thorough knowledge of general ledger functions and journal entry preparation.

• Proficient in accounts receivable and payroll processes, including coordinating with third-party providers.
• Solid understanding of corporate and sales tax compliance along with reporting requirements.
• Skilled in executing month-end close procedures and creating financial reports.
• Exceptional organizational abilities with the capacity to manage multiple contracts concurrently.
• Experience with accounting tools, such as Sage, and familiarity with web-based sales platforms is advantageous.
• Bachelor's degree in Accounting preferred; equivalent professional experience will also be considered.
• Open to working in a warehouse-centric environment.