Administrative Assistant/Office Manager Job at Robert Half in Salt Lake City

The administrative assistant coordinates and provides high-quality administrative support to the executive team. Responsibilities include but not limited to calendar management, travel arrangements, analyzing documents, preparing research reports, and office management as directed. We’re looking for a self-starter professional with impeccable organizational and time management skills that will thrive in a fast-paced, ever-changing environment.

Essential Duties and Responsibilities
•Manage daily calendar by scheduling internal and external meetings, appointments, special events, and travel
•Resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations
•Prepare spreadsheets, correspondence, and various reports as needed
•Monitor project status and execution of deadlines for assigned projects
•Oversee incoming correspondence and requests, prioritize items that need immediate attention
•Travel when needed
•Responsible for confidential and time sensitive material
•Process monthly bill payments
•Other duties and special projects as assigned
Skills and Experience
•Minimum 2 years of executive assistant experience
•Very strong interpersonal skills and the ability to build relationships with executives
•Problem solver/solution driven
•Able to exhibit a high level of confidentiality
•Ability to multi-task in high-pressure situations
•Highly organized and good time management
•Be self-directed, action oriented, and a team player
•Strong attention to detail and accuracy
•Ability to communicate at all levels
•Results driven and proactive; strong desire to own and execute area of responsibility with excellence
•Adaptability/flexibility to change as required
Supervision: Minimal - must identify needs, work independentlyBookkeeping, Accounts Payable (AP), Accounts Receivable (AR), Communication, Project Management, Coordinating Schedules, Calendar Management