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LHH

Marketing Administrative Assistant Job at LHH in Nashville

LHH, Nashville, TN, United States, 37247

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Senior Talent Attraction Specialist I Marketing, Creative & Digital Practice | LHH Recruitment Solutions | Trusted Partner & Staffing Strategist I…

We are seeking a highly organized and proactive Marketing Administrative Assistant to support our client's marketing and communications team with administrative tasks, calendar coordination, event planning, and marketing material preparation. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a keen eye for detail.

Key Responsibilities:

  • Calendar & Scheduling Support
  • Manage and coordinate calendars for marketing leadership and team members.
  • Schedule meetings, appointments, and travel arrangements.
  • Prepare agendas and take meeting notes as needed.
  • Event Planning & Coordination
  • Assist in planning and executing internal and external marketing events.
  • Coordinate logistics including venue booking, catering, materials, and attendee communication.
  • Support onsite or virtual event execution.
  • Assist in the creation, editing, and distribution of marketing collateral (flyers, presentations, newsletters, etc.).
  • Maintain inventory of promotional items and marketing supplies.
  • Help ensure brand consistency across materials.
  • Administrative Support
  • Handle expense reports, purchase orders, and vendor communications.
  • Maintain organized digital and physical filing systems.
  • Support other marketing projects and initiatives as needed.

Qualifications:

  • Proven experience in administrative or marketing support roles.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite and calendar tools (e.g., Outlook, Teams).
  • Familiarity with marketing platforms (e.g., Canva, Mailchimp, Adobe Suite) is a plus.
  • Ability to work independently and collaboratively.

Preferred Attributes:

  • Detail-oriented with a proactive mindset.
  • Comfortable juggling multiple priorities.
  • Passion for marketing and event coordination.

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Marketing and Administrative

  • Industries

    Human Resources Services and Public Relations and Communications Services

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