Administrative Assistant Job at Ultimate Staffing in Altamonte Springs

Overview

Base pay range: $18.00/hr - $19.00/hr. This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Responsibilities

• Create sales orders
• Dispatch purchase orders to vendors
• Schedule in-house technicians
• Manage and update work orders assigned to you
• Input vendor invoices
• Manage Open Sales Order report
• Respond to emails and phone calls
• Assist Project Managers as needed
• Create estimates for project manager review
• Schedule after-hours access for vendors/technicians
• Locate new vendors as needed
• Order job materials
• Manage work order binders
• Request updated vendor paperwork as needed
• Assist answering company calls
• Assist other teams as needed

Qualifications / Desired Skills

• Temp to perm up to $19/hr.
• Anything that is dispatcher related, admin, etc. Worked in service industry dispatching work orders might be an option for service industries like ours - HVAC, plumbing, electrical, etc. Located in Longwood
• Project Manager Assistant tasks: create sales orders, dispatch PO to vendors, schedule technicians, manage work orders, input invoices, manage reports, respond to communications, assist project managers, create estimates, arrange after-hours access, locate vendors, order materials, manage binders, update vendor paperwork, assist answering calls, assist other teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction

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