Administrative Assistant Job at Ultimate Staffing in Minneapolis

Position Title: Administrative Assistant
Location: Downtown Minneapolis, MN
Schedule: Monday-Friday, 9:00 AM - 5:30 PM
Compensation: $23-$25/hour
Employment Type: Contract-to-Hire

Position Summary:

A small, professional office is seeking a reliable and detail-oriented Administrative Assistant to support a team of approximately five individuals. This role is ideal for someone with a strong background in administrative support and customer service, particularly within industries such as real estate, banking, title, or property closing.

Key Responsibilities:

• Answer and direct phone calls, emails, and inquiries professionally
• Greet clients and visitors, ensuring a welcoming experience
• Assist with document preparation, data entry, and file management
• Maintain office supplies and ensure an organized workspace
• Schedule meetings and manage calendars
• Support clients, attorneys, and financial planners throughout the day
• Handle incoming/outgoing mail, including scanning and filing documents
• Provide general administrative support to the team as needed
  
  

Qualifications:

• 4+ years of experience in customer service or administrative support
• Prior experience in banking, real estate, title, or closing-based roles
• Bachelor's degree preferred but not required
• Excellent communication skills via phone and email
• Strong team player who thrives in small group settings
• Interest in long-term employment and professional growth
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.