University of California
Administration Assistant III - Santa Monica Hospital Nursing Administration
University of California, Santa Monica, California, United States, 90403
Description
We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to 4 to 6 inpatient units at Santa Monica UCL A Medical Center. As a member of the Nursing Administration department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.
Key Responsibilities *Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck. *Coordinate travel arrangements and process reimbursements for nursing staff. *Support meetings by scheduling, preparing agendas, attending, and documenting minutes. *Assist with onboarding and transitioning of nursing staff and leadership. *Serve as a liaison to the Chief Nursing Officer, Senior Director of Nursing, and Executive Management. *Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers. *Act as ID Management Authorizer and manage facilities and IT service requests to resolution. *Plan and execute departmental events, retreats, and special projects. *Mentor administrative support staff and facilitate copy center and EMPAC-related requests. *Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems. *Perform additional administrative duties as assigned to support departmental operations.
Salary Range: $30.36 - $43.49 hourly Qualifications
Required *Strong communication skills (verbal and written). *Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). *Ability to work independently and prioritize tasks effectively. *Demonstrated ability to problem-solve and manage multiple projects. *High level of professionalism and discretion in handling sensitive information. *Strong interpersonal skills and ability to work collaboratively across departments.
Preferred *Experience in a healthcare or academic medical center setting. *Familiarity with nursing operations and administrative support in clinical environments. * Experience with EMPAC, Travel Express, and other UCLA systems.
We are seeking a highly organized and proactive Administrative Assistant III to provide administrative support to 4 to 6 inpatient units at Santa Monica UCL A Medical Center. As a member of the Nursing Administration department, you will manage multiple priorities, coordinate events, and support nursing leadership teams.
Key Responsibilities *Generate reports and maintain personnel records using systems like One Staff Scheduling, HR Tracking, and Evercheck. *Coordinate travel arrangements and process reimbursements for nursing staff. *Support meetings by scheduling, preparing agendas, attending, and documenting minutes. *Assist with onboarding and transitioning of nursing staff and leadership. *Serve as a liaison to the Chief Nursing Officer, Senior Director of Nursing, and Executive Management. *Ensure competency compliance and departmental updates in collaboration with Unit Directors and Clinical Nurse Managers. *Act as ID Management Authorizer and manage facilities and IT service requests to resolution. *Plan and execute departmental events, retreats, and special projects. *Mentor administrative support staff and facilitate copy center and EMPAC-related requests. *Provide technical support and maintain proficiency in Microsoft Office Suite and other relevant systems. *Perform additional administrative duties as assigned to support departmental operations.
Salary Range: $30.36 - $43.49 hourly Qualifications
Required *Strong communication skills (verbal and written). *Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). *Ability to work independently and prioritize tasks effectively. *Demonstrated ability to problem-solve and manage multiple projects. *High level of professionalism and discretion in handling sensitive information. *Strong interpersonal skills and ability to work collaboratively across departments.
Preferred *Experience in a healthcare or academic medical center setting. *Familiarity with nursing operations and administrative support in clinical environments. * Experience with EMPAC, Travel Express, and other UCLA systems.