Climate Finance Advisors, Member of WSP
Document Controller
Climate Finance Advisors, Member of WSP, Duluth, Minnesota, United States, 55806
Overview
WSP is initiating a search for a Document Control Specialist for our Duluth, MN office. This is a hybrid position. Responsibilities
Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed. Implement an efficient work-flow process, monitor daily activity, and implement modifications. Work within the existing Electronic Document Management System (EDMS). Knowledge of document management process, procedures, and systems. Provide Document Management support to the entire project team. Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution. Process incoming/outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements. Familiar with the Submittal and RFI Packages Procedure and Processes. Work with project department leads to ensure timely processing of documentation. May occasionally be required to manage day-to-day operations of the Document Control Team. Qualifications
Bachelor's Degree or equivalent experience 1-3 years of project experience in a Document Control or similar role, working in Power/Energy or the construction industry Must have experience with Microsoft Office. (Microsoft 365 is preferred) Experience with Autodesk Construction Cloud (ACC) Experience with SharePoint and Bluebeam Excellent organization, coordination, and prioritizing skills Strong reading, comprehension, and written retention skills Exhibit good problem solving skills and superior attention to details Exceptional client relations and customer service skills Energetic, self-motivated, and quick to learn with a focus on continuous improvement Ability to work in a team or independently in a multi-disciplinary team environment Maintain confidentiality at all times Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures Benefits
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. Compensation
Expected Salary (all locations): $75,000-80,900/year Job Information
Job Identification: 72772 Locations: 4602 Grand Avenue, Duluth, MN, 55807, US Posting Date: 09/03/2025 About Us
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. We are engineers, planners, technical experts, strategic advisors and construction management professionals serving buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. WSP provides a flexible and agile workplace model along with a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings. WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States. Notice To Third Party Agencies
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes will become the property of WSP.
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WSP is initiating a search for a Document Control Specialist for our Duluth, MN office. This is a hybrid position. Responsibilities
Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed. Implement an efficient work-flow process, monitor daily activity, and implement modifications. Work within the existing Electronic Document Management System (EDMS). Knowledge of document management process, procedures, and systems. Provide Document Management support to the entire project team. Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution. Process incoming/outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements. Familiar with the Submittal and RFI Packages Procedure and Processes. Work with project department leads to ensure timely processing of documentation. May occasionally be required to manage day-to-day operations of the Document Control Team. Qualifications
Bachelor's Degree or equivalent experience 1-3 years of project experience in a Document Control or similar role, working in Power/Energy or the construction industry Must have experience with Microsoft Office. (Microsoft 365 is preferred) Experience with Autodesk Construction Cloud (ACC) Experience with SharePoint and Bluebeam Excellent organization, coordination, and prioritizing skills Strong reading, comprehension, and written retention skills Exhibit good problem solving skills and superior attention to details Exceptional client relations and customer service skills Energetic, self-motivated, and quick to learn with a focus on continuous improvement Ability to work in a team or independently in a multi-disciplinary team environment Maintain confidentiality at all times Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures Benefits
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. Compensation
Expected Salary (all locations): $75,000-80,900/year Job Information
Job Identification: 72772 Locations: 4602 Grand Avenue, Duluth, MN, 55807, US Posting Date: 09/03/2025 About Us
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. We are engineers, planners, technical experts, strategic advisors and construction management professionals serving buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. WSP provides a flexible and agile workplace model along with a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings. WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States. Notice To Third Party Agencies
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes will become the property of WSP.
#J-18808-Ljbffr