Accounting Assistant Job at Family Healthcare of Hagerstown in Hagerstown

Overview

Family Healthcare of Hagerstown is a thriving, one-stop healthcare center that offers our patients comprehensive care including primary care, dental, mental health, and community resource services for all ages, infants to seniors. Our mission: to promote a healthy community by providing affordable, accessible, and compassionate healthcare to individuals and families of all ages, races, and economics backgrounds. Our core values – integrity, quality, communication, accountability, trust, and teamwork – are an integral force in our health service.

Position Summary

The Accounting Assistant is responsible for providing essential support to the accounting department. This position will focus on key areas such as accounts payable processing, vendor reconciliation, employee timecard review and data entry, and maintaining the company’s fixed asset inventory. The ideal candidate will possess high attention to detail, solid organizational skills, and the ability to maintain confidentiality when handling sensitive financial information.

Responsibilities

As a member of the health center’s integrated care team the Accounting Assistant will fulfill the following KEY FUNCTIONS AND RESPONSIBILITIES:

• Enter Accounts Payable Invoices: Timely and accurate entry of all vendor invoices into the accounting system, ensuring that appropriate documentation is attached and company policies are followed.
• Reconcile Vendor Statements: Regularly review vendor statements, compare with company records, and resolve discrepancies by communicating with vendors and internal departments.
• Review Employee Timecard Information: Collect, review, and verify employee timecard submissions for accuracy and completeness. Address any errors or inconsistencies by liaising with supervisors or employees as needed.
• Upload Timecard Data: Accurately upload approved employee timecard data into the payroll or HR software system, adhering to submission deadlines for payroll processing.
• Maintain Fixed Asset Inventory: Track and update records of company fixed assets, including acquisitions, disposals, and transfers. Conduct periodic physical inventories and reconciliations to ensure asset records are current and accurate.
• Assist with Month-End and Year-End Close: Provide support in preparing schedules and reports as part of the month- and year-end closing processes.
• Prepare Documentation and Reports: Assemble necessary documentation for audits, management reviews, and internal reporting requirements.
• Support Financial Process Improvements: Identify opportunities to streamline processes and enhance the efficiency and accuracy of daily operations.
• General Administrative Support: Provide other accounting and administrative support as needed, including filing, document scanning, and data entry.

Benefits

Generous benefits, including accrued paid time off, 7 paid holidays, 1 Anniversary Award (after first year). Eligible for health care, vision and dental benefits (employee, parent and child, employee and spouse, or family options). Company provided Life and AD&D Insurance. Company paid Long Term Disability, Employee Assistance Program, 403(b) plan with company match and additional voluntary benefits including cancer, hospital, accident coverage, and more.

Requirements

Knowledge, Skills, and Abilities:

• Analytical Thinking: Ability to identify errors, discrepancies, and inconsistencies in financial data and take corrective action as necessary.
• Problem Solving: Resourceful in resolving issues with vendors, employees, or data systems.
• Teamwork: Willingness to collaborate with colleagues across departments to ensure smooth financial operations.
• Adaptability: Comfortable learning new software systems and adjusting to evolving processes.
• Accountability: Takes ownership for assigned tasks and follows through to completion.

Minimum Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or a related field, preferred. However, equivalent work experience may be considered in lieu of a degree.
• Minimum of 1-3 years of relevant experience in an accounting or bookkeeping role.
• Solid understanding of accounting principles and best practices.
• Proficiency in accounting software (such as QuickBooks, Sage, or similar, MIP Fund Accounting preferred) and Microsoft Office Suite, especially Excel.
• Excellent attention to detail and high degree of accuracy in data entry and recordkeeping.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Effective communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with payroll or HR software is an asset.
• Knowledge of fixed asset management practices is an advantage.

Working Conditions

• Work performed in a modern, well-equipped environment. Uses office equipment daily, multi-line telephone, fax machine, copier, shredder, and computer.
• Interfaces with co-workers, physicians, other departments, patients, and outside agencies on a daily basis.
• Exposure may include noise and biological hazards such as pathogens.
• Duties may also be carried out in the community in conditions not controlled by FHH. Operates various office equipment in performance of daily routine duties.
• Consistent interaction with the community
• May be asked to lift about 50 pounds.
• This position could require prolonged periods of sedentary, standing, and/or walking for more than (8 to 10) hours per day.