Administrative Assistant Job at Pro2Serve in Portsmouth

Pro2Serve is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans). To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement Pay Transparency Statement

Job Description

ETAS Inc. has an upcoming opportunity for an Administrative Assistant (Direct Hire) position at our office in Portsmouth, OH.

Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc (Pro2Serve). ETAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost-effective implementation of the 'One PPPO' mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation's environmental liabilities and infrastructure engineering services in support of our Nation's security.

Responsibilities

Provides high level administrative support to a large staff with limited supervision. Requires someone who is proactive, detail-oriented, exceptionally skilled at multitasking, organization, and communication in order to maintain balance among multiple priorities.

• Schedule meetings, travel, and conference calls.
• Take calls, respond to emails, and manage requests.
• Draft and review letters, memos, reports, and invoices.
• Conduct research, prepare statistical reports, and compile data for presentations.
• Order supplies, maintain records, and perform basic record keeping.
• Support other departments as needed.
• Take notes and record minutes at meetings.
• Prepare, proofread, and format complex reports, presentations, and contract/task order documents using standard software.
• Greet visitors, determine visitors' needs and refer/escort visitors to appropriate team member(s).
• Maintain conference room schedules.
• Demonstrate ability to get along with coworkers, customers, and visitors.

Requirements

• Associate's Degree or higher from an accredited university and 10 years of administrative support experience OR 12 years of administrative support experience.
• Must be a qualified typist (40 words or more per minute)
• Must be proficient in the use of office equipment, including computers, scanners, fax, and copiers
• Must be proficient in the use of Microsoft Office (Outlook/TEAMS/Word/Excel/PowerPoint) and Adobe Acrobat
• Work professionally with individuals, diverse groups, and the public
• Have well-developed time management and schedule coordination skills
• Experience in providing clerical and secretarial support to a large origination (preferably Federal) with a formalized structure
• Experience in preparing and developing correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations
• Experience in reviewing correspondence for proper format, conformance with procedural instructions, grammar, typographical errors, accuracy and necessary attachments
• Experience with database systems and applications used for action tracking and deliverable schedules
• Experience in planning, coordinating, and organizing events (both on site and off site)
• Experience in scheduling, coordinating, and setup/connect for Video Teleconferences via TEAMS/Outlook

Preferred Qualifications

• Experience with Microsoft SharePoint
• Experience with Concur Travel Vouchers
• Experience with Federal timecard entry
• Experience providing clerical and secretarial support to a large Federal organization with a formalized structure.
• DOE Records Management experience.

Benefits

E-TAS benefits package has carefully designed to meet the needs of our employees and their families.

• Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
• Retirement Plan 401(k)
• Employee Stock Ownership Program (ESOP)
• Comprehensive Leave
• Holidays

Job Details

Duration: Direct Hire

Location: Portsmouth, OH area

Please submit salary or hourly rate requirements along with resume or in a cover letter.