Hall Booth Smith is hiring: Legal Secretary in Oklahoma City

SUMMARY:

Responsible for providing full administrative support services to attorneys and paralegals while remaining flexible to provide assistance in various critical areas throughout the Firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly files legal documents with the Courts. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Opens new files, performs conflict checks, and at attorneys' request drafts acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations.

Orders, follows up, and maintains medical records and billing. Maintains accurate sources of client/case information. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Schedules depositions, mediations, and other appointments as necessary.

Participates as a member of one or more strategic planning committees. Mentors and trains new employees in the position. Performs back-up receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Knowledge of, or the ability and willingness to learn, various court rules and filing requirements. Knowledge of, or the ability and willingness to learn, the format of various legal documents. Broad knowledge of terminology (legal, medical, other) related to the particular practice area(s). Demonstrates spelling and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrates organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.

Demonstrates impeccable integrity in confidential matters. Interpersonal skills are necessary to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy, and tact.

Comprehensive computer and office equipment experience and proficient typing ability. Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, and PDF editing software.

Work occasionally requires more than 40 hours per week to perform the essential duties of the position, on a case-by-case basis. Work requires sitting, bending, stooping, computer keyboarding, and continuous use of hands, telephone contact, reading, and may require lifting of 10-15 lbs. or more.

Work may require traveling to offsite locations for collection of materials or filing of documents; therefore, work may require driving a personal vehicle.

Qualifications

Education

Preferred: Bachelors or better.

Experience

Required: 3 years of Litigation experience.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.