Executive Assistant Job at Eight Sleep in New York

Overview

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Join the Sleep Fitness Movement. At Eight Sleep, we’re on a mission to fuel human potential through optimal sleep. As the world’s first sleep fitness company, we’re redefining what it means to be well-rested and building the most advanced hardware, software, and AI technology to make it possible. Our products power peak mental, physical, and emotional performance by transforming every night of sleep into a personalized, data-driven recovery experience. We operate like a high-performance team: fast, focused, and motivated by impact.

Every role at Eight Sleep is a chance to create cutting-edge technology, collaborate with world-class talent, and help shape a future where sleep isn’t passive - it’s a powerful tool for living better. If you’re driven to build at the edge of what’s possible, this is your moment. Join us and lead the movement that’s transforming how the world sleeps and what we’re all capable of when we wake up.

The role

We’re seeking a highly organized, proactive Executive Assistant to support members of our executive team. In this role, you’ll manage scheduling, coordinate meetings and travel, handle confidential communications, and help streamline operations across teams. You’ll serve as a key point of contact for internal and external stakeholders, ensuring priorities are executed efficiently in a dynamic, fast-paced environment.

Ideal candidates

Ideal candidates are detail-oriented multitaskers with strong communication skills, tech-savvy problem solvers, and a passion for startup culture. Previous experience supporting executives in technology or high-growth environments is a plus.

How You’ll Contribute

• Executive Support: Manage complex calendars, scheduling, and prioritization for executive team members, ensuring optimal time management and alignment with company goals.
• Meeting Coordination: Prepare agendas, compile briefing materials, record notes, and track follow-up actions to ensure accountability.
• Travel Management: Plan and coordinate detailed domestic and international travel itineraries, accommodations, and logistics.
• Communication Liaison: Serve as the primary point of contact between executives, team members, investors, partners, and external stakeholders.
• Information Management: Draft, review, and manage correspondence, reports, presentations, and confidential documents with accuracy and discretion.
• Project Support: Assist in tracking key company initiatives, ensuring deadlines are met and deliverables are aligned with strategic priorities.
• Operational Efficiency: Anticipate executive needs, identify process improvements, and proactively streamline administrative workflows.
• Event Coordination: Plan and support company meetings, team offsites, board sessions, and investor events.
• Financial Administration: Manage expense reports, budgets, invoices, and vendor relationships as needed.
• Confidentiality & Judgment: Handle sensitive information with the highest level of professionalism, integrity, and discretion.
• Technology & Tools: Utilize productivity tools to optimize executive and team operations.
• Facilities: Assist with in-office operations, events, and meetings as needed.
• Employee Support: Assist with onboarding new employees, including workspace setup and IT support coordination.

What You Need To Succeed

• High school diploma or equivalent; bachelor's degree preferred
• Minimum 3 years of experience in an Executive support or related role
• NY based with the ability and enthusiasm to work in office Monday-Friday (5 days a week)
• Be an independent self-starter who excels in a fast-paced environment and is comfortable owning a high level of responsibility
• Takes initiative to solve problems
• Extreme attention to detail and a proactive approach to problem-solving
• Excellent organizational, multitasking, and verbal and written communication skills

Why join Eight Sleep?

Innovation in a culture of excellence. Our flagship product, the Pod, is a testament to our culture of excellence, beloved by hundreds of thousands of customers worldwide. At Eight Sleep, you will be part of a team that continuously pushes the boundaries of technology in sleep fitness.

Immediate responsibility and accelerated career growth. From your first day, you’ll take on substantial responsibilities that have a direct impact on our core business and product success. We are a small team that empowers you to own your projects and see the tangible effects of your efforts, enhancing both your professional growth and our company’s trajectory.

Collaboration with exceptional talent. Work alongside other bright minds who are passionate about breakthroughs in a dynamic, fast-paced environment.

Equitable compensation and continuous equity investment. We extend equity participation to every full-time team member, with periodic equity refreshes based on performance.

Your Own Pod - And Other Great Benefits. Every Eight Sleep employee receives the Pod, along with other benefits. Learn more at eightsleep.com/careers.

Equal opportunity employer statement: Eight Sleep is an equal opportunity employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Location and level

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Consumer Electronics

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