Administrative Assistant Job at AdventHealth in Killeen

Overview

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Paid Days Off from Day One

• Student Loan Repayment Program

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth Central Texas and AdventHealth Rollins Brook is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth Central Texas and AdventHealth Rollins Brook is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Days

Location: 2201 S CLEAR CREEK RD, Killeen, 76549

The community you'll be caring for:

Located in the heart of Texas, AdventHealth Central Texas and AdventHealth Rollins Brook provide care for the citizens of Bell, Coryell and Lampasas counties.

Both AdventHealth Central Texas and AdventHealth Rollins Brook are committed to reinvesting in the community by offering the services, technologies, and facilities to set the standard with the continually changing healthcare industry.

As a member of our team of more than 1,000 employees you will enjoy competitive salaries, exceptional benefits and opportunities for growth while working in an environment that is centered around our mission of Extending the Healing Ministry of Christ.

The role you\'ll contribute

Under the supervision of the Office Manager/Executive Administrative Assistant, this position will perform a variety of administrative and clerical tasks. This position performs day-to-day administrative support functions for the Administration Office, including, but not limited to:

• Establishing and/or maintaining professional relationships with customers, vendors, and agencies conducting business with the executive team
• Answering phones, filing, distributing mail, operating fax machines and copiers, and communicating with department and organizational leaders in a fast-paced environment
• Interacts with staff members at all levels throughout the organization

The value you\'ll bring to the team

• Compose and type correspondence such as letters, memorandums, policies, reports, etc. from drafts, dictation, or transcription in an accurate, neat and timely manner
• Prepare agendas, assemble packets/binders, send reminder notices, reserve room/prepare catering request, record and transcribe minutes for various meetings
• Proofread all typed correspondence, revising and changing as necessary, to ensure accuracy of spelling, grammar, and punctuation prior to submission and/or distribution
• Oversee and assist opening, sorting and distribution of mail and incoming faxes to the appropriate person or department
• Maintain calendar for the executive to ensure efficient use of time/manage conflicts and work to reschedule
• Update and prepare slides for PowerPoint presentations
• Assist with coordination and preparation of projects, as needed
• Ensures the telephone in the Administration office are answered courteously and in a timely manner; screening and prioritizing in accordance with instruction
• Ensure complete and accurate telephone or visitor messages are routed timely
• Assists callers or visitors in any way possible, routing to the appropriate staff person or office personnel
• Ensure office supplies and kitchen supplies are adequately stocked and inventory reviewed weekly
• Greet visitors, patients, doctors, and employees upon entrance to office building
• May be required to conduct/participate in event planning

The expertise and experiences you\'ll need to succeed

Minimum qualifications :

• High School Grad or equivalent
• Previous administrative assistant experience

Preferred qualifications :

• Previous experience supporting executive leadership
• Previous experience in Healthcare Organization of a similar size
• Associates Degree

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Central Texas

Schedule: Full-time

Shift: 1 - Day

Req ID: 25039386

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.