Mindlance is hiring: Executive Assistant in Detroit

Job Title: Executive Assistant

Location: Detroit, MI, 48202 (Hybrid)

Job Summary:

We are seeking a highly organized and professional Executive Assistant to support an Executive within the Pediatrics Service Line. The ideal candidate will have a proven ability to handle confidential information, coordinate complex schedules, and communicate effectively with high-level stakeholders. This role requires travel between sites based on the executive’s schedule, with opportunities to work remotely on designated days.

Key Responsibilities:

• Perform a variety of advanced administrative duties, including composing confidential correspondence and preparing forms, reports, charts, schedules, and statistical summaries.
• Assist in preparing complex and sensitive administrative reports and analyses for executive review.
• Screen visitors and telephone calls, determine needs, and route inquiries appropriately.
• Handle confidential and sensitive information with discretion.
• Coordinate meetings, conferences, and travel arrangements.
• Engage with internal and external contacts including executives, medical staff, trustees, and other key stakeholders to exchange information and coordinate activities.
• Draft and manage special reports, presentations, and projects as directed.
• Provide executive-level administrative support while maintaining a high level of professionalism.

Qualifications:

• Required:
• Minimum 4 years of experience as an Executive Assistant supporting C-suite or senior executives, or
• Minimum 4 years of Executive Project Management experience supporting C-suite or senior executives.
• Bachelor’s Degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.