School District U-46 is hiring: Middle School Principal Secretary C in Elgin

Overview

Position / Title: Middle School Principal Secretary C (Temporary)

Reports To: Building Principal • Calendar Days: 260 • Bargaining Unit: DUSA

Responsibilities

• Schedule and coordinate calendars, meetings, and appointments for the Administrator on a daily basis. Prioritize tasks to meet timelines on a variety of projects (as assigned).
• Provide general office support: answer phones, greet and direct visitors, assist staff, and screen calls.
• Receive and sort correspondence for the supervising Administrator, including memos, forms, newsletters, reports, and other documents, and disseminate as assigned.
• Organize department files, prepare bank deposits, deposit monies, write checks with documentation for payments, and prepare for yearly financial audits; compile weekly/monthly/annual reports and reconciliations as directed.
• Maintain verifiable department inventory reports and order supplies as needed and approved by the supervising Administrator.
• Facilitate efficient placement of substitutes as needed.
• Serve as timekeeper to ensure accurate absence management or workforce data processing for building or department staff (as assigned).
• Lead and/or participate in student registration and enrollment (as assigned).
• Prepare, update, and maintain confidential student and/or department files.
• Schedule and coordinate functions to ensure proper preparation for school and/or public events assigned.
• Other duties as assigned.

Education

• High School diploma or equivalent required.
• Associates degree preferred.

Experience / Knowledge

• Five (5) years of secretarial experience, preferably in an educational setting.
• Bilingual English/Spanish written/verbal preferred.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with online student information systems (i.e. Infinite Campus) preferred.

Physical Demands

• Ability to work on a computer/telephone for the majority of the day.
• Ability to lift up to 25 pounds.

Seniority level

• Mid-Senior level

Employment type

• Temporary

Job function

• Education and Training
• Industries: Primary and Secondary Education

Terms of Employment

• This is a 12-month DUSA position.
• Salary and benefits as established by the Board of Education.

Additional Information

• DUSA Classification: C
• Starting Pay Rate: $18.65
• Hours/Day: 8 hrs.
• Benefit and Pension eligible