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Tarlton Corp

Accounts Payable Specialist

Tarlton Corp, Saint Louis, Missouri, United States, 63146

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Tarlton Corporation

has served as a St. Louis-based general contracting and construction management firm since 1946. We have built strong ties to the region, excellent working relationships with a wide-ranging list of established and new clients, a commitment to project and workforce diversity, and a carefully laid foundation to promote continued growth. Tarlton is a Women's Business Enterprise as certified by the City of St. Louis, State of Missouri and Women's Business Enterprise National Council. Tarlton is a closely held, client-driven corporation employing an average of 300 people. Our organizational structure is relatively flat so clients and personnel can benefit from continual access to our executives, who take an active role in all Tarlton operations. Our range of preconstruction and construction services in the commercial, institutional, industrial, life sciences, healthcare and concrete markets is extensive. Tarlton works on projects diverse in scope and size, in both renovation and new construction. Our philosophy is simple: Take care of the client first and treat others as we would like to be treated. No project is too large or too small if it’s work a client wants completed. Join our team! MAJOR GOALS AND RESPONSIBILITIES: Serve as the primary accounting staff member to process the accounts payable for expense AP and trade payables. ESSENTIAL ACTIVITIES Autonomously own and monitor the accounts payable inbox and work with project accountants to make sure they receive job expense invoices. Process travel and per diem expenses and expense reports ensuring expense reports adhere to corporate policy and the approval process. Process material invoices and material suppliers through Viewpoint. Process recurring invoices. Handle internal and external inquiries pertaining to accounts payable. Distribute and manage company credit cards, as directed (Comdata and WEX). Navigate vendor websites to collect invoices monthly to ensure timely payment. Post TEAM Facility invoices each month. Follow up with employees to ensure approvals are timely and invoices paid when due. Accrue sales/use tax when needed. Maximize quick pay discounts when offered. Maintain supporting documentation for invoices to be saved electronically. Collect and distribute mail for the finance group. Process all forms of payment including printing checks and creating EFT upload files. Prepare of 1099 forms, annually. Prepare credit applications. Be the subject matter expert with Viewpoint as it relates to Accounts Payable. Process cash receipts. Other duties as assigned. PEOPLE MANAGED Not applicable PRIMARY PEOPLE CONTACT Director of Finance, Assistant Controller, Project Accountants, Project Management Staff MANAGED BY: Director of Finance WORK ENVIRONMENT AND PHYSICAL EFFORT Work is normally performed in a typical interior/office work environment. The employee may occasionally lift and/or move up to 25 pounds. Limited exposure to physical risk. While performing the duties of this job, the employee is required to sit and talk and hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually quiet. BEHAVIORAL TRAITS, ATTITUDES AND SKILLS REQUIRED Must be detail oriented. Superb proofreading skills to thoroughly check accuracy of data. Must be willing to thoroughly check accuracy of invoices and process them in such a manner as to ensure timely payment. PREREQUISITES (i.e., Education, Experience) Two plus years of corporate accounts payable experience in a fast-paced environment, preferably in the construction industry. Excellent organizational skills and attention to detail. Excellent verbal and written communication and interpersonal skills. Proficient in Microsoft Office products. Vista/Viewpoint Construction Software knowledge a plus. BENEFITS Great Company Culture! Medical, Dental, Vision, Life and LTD. Vacation and Sick Pay. 401(k) with Company Match. Tuition Reimbursement. Equal Opportunity Employer, including disabled and veterans.

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