Rush University Medical Center
Administrative Assistant 2-19364
Rush University Medical Center, Chicago, Illinois, United States, 60290
Join to apply for the
Administrative Assistant 2-19364
role at
Rush University Medical Center Join to apply for the
Administrative Assistant 2-19364
role at
Rush University Medical Center Location: Chicago, Illinois
Business Unit: Rush Medical Group
Hospital: Rush University Medical Center
Department: IM Endocrinology - Office
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:30:00 AM - 5:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $18.87 - $29.73 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Other Information
Required Job Qualifications:
High School Diploma. Three years of progressive experience in an administrative role, preferably in Healthcare. Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software. Excellent communication written and oral skills. Ability to analyze data. Ability to prioritize multiple initiatives. Ability to produce accurate documents and reports. Ability to work in complex administrative systems. Ability to interact effectively with internal and external customers.
Preferred Job Qualifications
Baccalaureate Degree.
Physical Demands
Ability to move throughout the Medical Center. Ability to lifting or carrying objects 35-40 pounds.
Responsibilities
Meets the administrative needs of department management and staff members. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation. Assists management with budgetary issues. Composes business documents as assigned. Designs reports to support operations. Independently creates correspondence such as follow up to meetings, response to employees etc. Plans employee and departmental special events. Writes, edits and formats content of departmental communication. Provides instruction to departmental staff regarding computer applications. Assures appropriate resources are available for staff to be successful in their role. Maintains a calendar for staff availability and schedules. Provides support for select quality and operational committees including recording and distributing minutes. Appropriately follow-ups on action between meetings. Distributes reports, agendas and other materials for programs. Maintains attendance records and prepares reports as necessary for the program. Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units. Creates and maintains expense files for the Accounting Unit activities. Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process. Identifies and implements improvements in office efficiencies Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers. Independently makes travel arrangements for the management. Prioritizes incoming communication, requests for meeting and escalates appropriate items to management’s attention. Maintains a working knowledge of Rush standard computer applications. Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Rush University Medical Center by 2x Get notified about new Administrative Assistant jobs in
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Administrative Assistant 2-19364
role at
Rush University Medical Center Join to apply for the
Administrative Assistant 2-19364
role at
Rush University Medical Center Location: Chicago, Illinois
Business Unit: Rush Medical Group
Hospital: Rush University Medical Center
Department: IM Endocrinology - Office
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:30:00 AM - 5:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $18.87 - $29.73 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Other Information
Required Job Qualifications:
High School Diploma. Three years of progressive experience in an administrative role, preferably in Healthcare. Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software. Excellent communication written and oral skills. Ability to analyze data. Ability to prioritize multiple initiatives. Ability to produce accurate documents and reports. Ability to work in complex administrative systems. Ability to interact effectively with internal and external customers.
Preferred Job Qualifications
Baccalaureate Degree.
Physical Demands
Ability to move throughout the Medical Center. Ability to lifting or carrying objects 35-40 pounds.
Responsibilities
Meets the administrative needs of department management and staff members. Coordinates department specific programs or meetings as assigned: planning, preparation of materials, implementation and evaluation. Assists management with budgetary issues. Composes business documents as assigned. Designs reports to support operations. Independently creates correspondence such as follow up to meetings, response to employees etc. Plans employee and departmental special events. Writes, edits and formats content of departmental communication. Provides instruction to departmental staff regarding computer applications. Assures appropriate resources are available for staff to be successful in their role. Maintains a calendar for staff availability and schedules. Provides support for select quality and operational committees including recording and distributing minutes. Appropriately follow-ups on action between meetings. Distributes reports, agendas and other materials for programs. Maintains attendance records and prepares reports as necessary for the program. Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units. Creates and maintains expense files for the Accounting Unit activities. Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process. Identifies and implements improvements in office efficiencies Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers. Independently makes travel arrangements for the management. Prioritizes incoming communication, requests for meeting and escalates appropriate items to management’s attention. Maintains a working knowledge of Rush standard computer applications. Coordinates manager and staff office space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Rush University Medical Center by 2x Get notified about new Administrative Assistant jobs in
Chicago, IL . Chicago, IL $78,750.00-$110,250.00 1 week ago Chicago, IL $44,625.00-$62,650.00 6 days ago Assistant Property Manager (Commercial Office)
Chicago, IL $81,010.00-$105,690.00 2 weeks ago Chicago, IL $40,000.00-$45,000.00 5 days ago Greater Chicago Area $60,000.00-$65,000.00 3 weeks ago Chicago, IL $40,000.00-$40,000.00 10 months ago Chicago, IL $59,850.00-$78,800.00 1 week ago Chicago, IL $50,000.00-$60,000.00 5 days ago Chicago, IL $100,000.00-$150,000.00 6 days ago Chicago, IL $60,000.00-$65,000.00 5 days ago Chicago, IL $80,000.00-$95,000.00 4 days ago Chicago, IL $65,000.00-$75,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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