Tufts Medicine
Administrative Coordinator - Pedi ENT - Boston
Tufts Medicine, Boston, Massachusetts, us, 02298
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Administrative Coordinator - Pedi ENT - Boston
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Tufts Medicine Job Profile Summary This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. Job Overview This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. This role participates in assessing, planning, implementing and evaluating the health services provided. Job Description Minimum Qualifications:
Two (2) years’ administrative experience. Preferred Qualifications: High school diploma or equivalent. Five (5) years’ administrative experience in healthcare setting. Bilingual. Duties and Responsibilities: Collaborates with leadership to continuously improve service outcomes that impact patient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement. Oversees day to day functions related to service area(s) including: budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage. Acts as the first level “go-to person” for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Coordinates staffing pattern of the program based on volume and needs, providing coverage and support as needed to ensure uninterrupted patient care and continued efficient workflows. Collects, analyzes and makes decisions based on data and evidence-based statistics. Facilitates inter- and intra-departmental and external communication and linkages including responding to and facilitating internal agency communications with community services, staff, other hospital departments, and or off-site programs. Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems. Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards. Participates in Quality Improvement activities which used for strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans. Participates in the interview process and assists in a comprehensive orientation plan for all new employees. Communicates progress to the management team regularly to achieve goals are achieved. Physical Requirements:
Frequent sitting, occasional standing or working, and lifting of 10-15 lbs. May be exposed to dust and other typical office-like discomforts. Manual dexterity using fine hand manipulations for computer keyboard operation. Ability to see computer screen and read reports. Ability to hear instructions from physicians and other clinical or nursing staff. Skills & Abilities:
Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications. Excellent customer service skills including excellent interpersonal and telephone skills. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans. Ability to develop recommendations based on analysis and lead teams and drive to decisions. Excellent organizational skills required with attention to detail. Proven administrative skills and experience. Ability to prioritize work and be flexible with work assignments. Tufts Medicine is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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Administrative Coordinator - Pedi ENT - Boston
role at
Tufts Medicine Job Profile Summary This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. Job Overview This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. This role participates in assessing, planning, implementing and evaluating the health services provided. Job Description Minimum Qualifications:
Two (2) years’ administrative experience. Preferred Qualifications: High school diploma or equivalent. Five (5) years’ administrative experience in healthcare setting. Bilingual. Duties and Responsibilities: Collaborates with leadership to continuously improve service outcomes that impact patient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement. Oversees day to day functions related to service area(s) including: budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage. Acts as the first level “go-to person” for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Coordinates staffing pattern of the program based on volume and needs, providing coverage and support as needed to ensure uninterrupted patient care and continued efficient workflows. Collects, analyzes and makes decisions based on data and evidence-based statistics. Facilitates inter- and intra-departmental and external communication and linkages including responding to and facilitating internal agency communications with community services, staff, other hospital departments, and or off-site programs. Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems. Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards. Participates in Quality Improvement activities which used for strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans. Participates in the interview process and assists in a comprehensive orientation plan for all new employees. Communicates progress to the management team regularly to achieve goals are achieved. Physical Requirements:
Frequent sitting, occasional standing or working, and lifting of 10-15 lbs. May be exposed to dust and other typical office-like discomforts. Manual dexterity using fine hand manipulations for computer keyboard operation. Ability to see computer screen and read reports. Ability to hear instructions from physicians and other clinical or nursing staff. Skills & Abilities:
Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications. Excellent customer service skills including excellent interpersonal and telephone skills. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans. Ability to develop recommendations based on analysis and lead teams and drive to decisions. Excellent organizational skills required with attention to detail. Proven administrative skills and experience. Ability to prioritize work and be flexible with work assignments. Tufts Medicine is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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