Beth Israel Deaconess Medical Center
Administrative Coordinator, Center for Education
Beth Israel Deaconess Medical Center, Boston, Massachusetts, us, 02298
Overview
Administrative Coordinator, Center for Education at Beth Israel Deaconess Medical Center. This role supports the Vice President for Education and the Executive Director of the Shapiro Institute for Education and Research, as well as general departmental administrative work in the Center for Education, including assisting the Director of Artificial Intelligence and the Office of Education Research. The position involves medical student interaction and onboarding Harvard Medical School students for rotations at BIDMC. Location: onsite in Boston, MA with potential for one remote day per week once fully trained. Job Type
Regular • Full time • Day shift • FLSA: Non-Exempt Job Description
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and hospital policies and procedures. Essential Responsibilities
Screens telephone calls and schedules meetings, determining which individuals need in-person meetings and which can be referred to other managers or resolved. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. Oversees planning and preparation for committees. Distributes minutes, prepares agendas, materials and committee work. Plans, coordinates and makes recommendations for high-profile programs and events for the department. Independently composes and edits complex and sensitive correspondence, reports and documents for approval by manager. Compiles, analyzes and summarizes data from multiple sources to create detailed documents, reports and high-level presentations. Performs department-specific responsibilities documented at the local level. Required Qualifications
High School diploma or GED; Associate’s degree preferred. 3-5 years related work experience. Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications; ability to produce complex documents, perform analysis and maintain databases. Competencies
Decision Making: Ability to make decisions guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation and knowledge and skills based on general precedents. Independence of Action: Ability to set goals and determine how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge: Ability to demonstrate working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations. Physical Nature of the Job
Sedentary work: Sitting most of the time; occasional lifting up to 10 pounds; walking and standing required occasionally. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Equal Opportunity Employer/Veterans/Disabled
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Administrative Coordinator, Center for Education at Beth Israel Deaconess Medical Center. This role supports the Vice President for Education and the Executive Director of the Shapiro Institute for Education and Research, as well as general departmental administrative work in the Center for Education, including assisting the Director of Artificial Intelligence and the Office of Education Research. The position involves medical student interaction and onboarding Harvard Medical School students for rotations at BIDMC. Location: onsite in Boston, MA with potential for one remote day per week once fully trained. Job Type
Regular • Full time • Day shift • FLSA: Non-Exempt Job Description
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and hospital policies and procedures. Essential Responsibilities
Screens telephone calls and schedules meetings, determining which individuals need in-person meetings and which can be referred to other managers or resolved. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements. Oversees planning and preparation for committees. Distributes minutes, prepares agendas, materials and committee work. Plans, coordinates and makes recommendations for high-profile programs and events for the department. Independently composes and edits complex and sensitive correspondence, reports and documents for approval by manager. Compiles, analyzes and summarizes data from multiple sources to create detailed documents, reports and high-level presentations. Performs department-specific responsibilities documented at the local level. Required Qualifications
High School diploma or GED; Associate’s degree preferred. 3-5 years related work experience. Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications; ability to produce complex documents, perform analysis and maintain databases. Competencies
Decision Making: Ability to make decisions guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation and knowledge and skills based on general precedents. Independence of Action: Ability to set goals and determine how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge: Ability to demonstrate working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations. Physical Nature of the Job
Sedentary work: Sitting most of the time; occasional lifting up to 10 pounds; walking and standing required occasionally. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Equal Opportunity Employer/Veterans/Disabled
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