YWCA South Hampton Roads
Overview
About YWCA South Hampton Roads
YWCA is the oldest and largest multicultural women’s organization in the world. YWCA South Hampton Roads (YWCA SHR) is dedicated to the fullness of its mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all.
Serving approximately 8,000 individuals each year, YWCA SHR is a source of strength, courage and empowerment for women and families facing crisis. We are a community catalyst for meaningful change and the advocate for shaping vital impact through quality services responding to the critical needs of survivors of sexual violence and domestic violence. YWCA SHR works across racial, gender, religious and social lines with organizations-partners in all sectors to educate about disparities, advocate for change and provide resources and tools to dismantle oppressive systems.
YWCA SHR is in the midst of a rapid transformation from a well-established direct service provider for women and families facing crisis to an organization working at the intersection of eliminating racism, empowering women and standing up for social justice, helping families and strengthening our community.
About the Position Under the direct supervision of the Chief Executive Officer (CEO), the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
Responsibilities Executive Support
Performs a broad variety of administrative duties to support the CEO including: managing an extremely active calendar; answering incoming calls and screening as appropriate; completing expense reports; reviews and categorizes mail, composing and preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with executive leadership and management teams
Plans, coordinates and ensures the CEO's schedule is followed and respected
Provides leadership to build relationships crucial to the success of the organization, and oversees a variety of special projects for the CEO and the organization and tracks progress towards organizational goals as assigned
Provides executive support on-site and off-site for meetings and events
Develops monitors and maintains inventory of office supplies and some vendor relationship management
Customarily and regularly exercises discretion and independent judgment
Performs other duties as assigned
Board Support and Liaison
Serves as the CEO's administrative liaison to YWCA SHR’s board of directors
Maintains discretion and confidentiality in relationships with all board members
Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format
Executive Leadership Liaison
Participates as an adjunct member of the Executive Leadership Team (ELT) including assisting in scheduling and attending all meetings
Assists in coordinating the agenda of ELT meetings, off-site meetings/activities, and all team member meetings
Works with the Mission Impact team in coordinating the CEO's outreach activities
Qualifications We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.
Minimum Requirements
Education and Experience
Bachelor’s degree preferred or at least three-five years of executive administrative experience in an office setting
Ability to represent organization professionally; maintain confidentiality and handle sensitive matters with discretion and diplomacy
High degree of professionalism, poise and maturity in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funded partners
Effective written and verbal communication skills
Proficient in Microsoft Office Suite, willingness to learn other data and CRM systems and equipment
Skills and Competencies
Performs specialized or technical work requiring special training, experience or knowledge
Self-starter; highly motivated and resourceful team player able to work both independently and collaboratively, manage multiple priorities and projects, prioritize conflicting needs, handle matters expeditiously and proactively, follow-up and follow through on assignments
Keenly demonstrate confidentiality, critical thinking, results-driven and problem-solving skills, flexibility, attention to detail and accuracy
Must demonstrate initiative, strong work ethic and time management skills and agility to work in a fast-paced environment
Skilled at effectively presenting information and responding to questions from executives and board members
Exceptional analytical, organizational and interpersonal skills with an ability to work effectively with others and be a positive team member
Demonstrate ability to maintain a calm and supportive demeanor at all times
Demonstrate ability to work well with people of various ethnic, racial and socio-economic backgrounds
Other Requirements
Must complete a successful background check
Must complete the YWCA SHR Onboarding and Advanced Training Program
Some travel is required and access to reliable transportation is essential
Core Values The Executive Assistant is expected to model YWCA SHR Core Values:
Compassion
Honesty
Integrity
Ownership
Responsibility
Empowerment
Working Conditions Work is performed in a typical office environment with a high standard of confidentiality.
Physical Demands and Work Environment
Ability to travel in varying weather conditions
Must have the use of sensory skills to communicate and interact with others through telephone and in person
Frequently walk, use hands to finger, handle or feel objects, tools or controls and talks or hears
Often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat or crawl
Ability to lift and carry up to 60 pounds
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
The noise level in the work environment is moderately loud
Ability to operate office equipment such as a personal computer, calculator, copier and fax machine
Compensation This position offers a hiring range of $48,000-52,000, based on experience, and includes a comprehensive benefits package. We actively welcome all candidates from a wide range of backgrounds who have the skills to fulfill this role regardless of compensation history.
Start Timeframe Position will be open until filled. Interested applicants are requested to submit an online application at ywca-shr.org to include a cover letter and resume.
Americans With Disabilities Act (ADA) Requirements We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation and any other status protected by applicable local, state or federal law.
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Serving approximately 8,000 individuals each year, YWCA SHR is a source of strength, courage and empowerment for women and families facing crisis. We are a community catalyst for meaningful change and the advocate for shaping vital impact through quality services responding to the critical needs of survivors of sexual violence and domestic violence. YWCA SHR works across racial, gender, religious and social lines with organizations-partners in all sectors to educate about disparities, advocate for change and provide resources and tools to dismantle oppressive systems.
YWCA SHR is in the midst of a rapid transformation from a well-established direct service provider for women and families facing crisis to an organization working at the intersection of eliminating racism, empowering women and standing up for social justice, helping families and strengthening our community.
About the Position Under the direct supervision of the Chief Executive Officer (CEO), the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
Responsibilities Executive Support
Performs a broad variety of administrative duties to support the CEO including: managing an extremely active calendar; answering incoming calls and screening as appropriate; completing expense reports; reviews and categorizes mail, composing and preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with executive leadership and management teams
Plans, coordinates and ensures the CEO's schedule is followed and respected
Provides leadership to build relationships crucial to the success of the organization, and oversees a variety of special projects for the CEO and the organization and tracks progress towards organizational goals as assigned
Provides executive support on-site and off-site for meetings and events
Develops monitors and maintains inventory of office supplies and some vendor relationship management
Customarily and regularly exercises discretion and independent judgment
Performs other duties as assigned
Board Support and Liaison
Serves as the CEO's administrative liaison to YWCA SHR’s board of directors
Maintains discretion and confidentiality in relationships with all board members
Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format
Executive Leadership Liaison
Participates as an adjunct member of the Executive Leadership Team (ELT) including assisting in scheduling and attending all meetings
Assists in coordinating the agenda of ELT meetings, off-site meetings/activities, and all team member meetings
Works with the Mission Impact team in coordinating the CEO's outreach activities
Qualifications We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.
Minimum Requirements
Education and Experience
Bachelor’s degree preferred or at least three-five years of executive administrative experience in an office setting
Ability to represent organization professionally; maintain confidentiality and handle sensitive matters with discretion and diplomacy
High degree of professionalism, poise and maturity in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funded partners
Effective written and verbal communication skills
Proficient in Microsoft Office Suite, willingness to learn other data and CRM systems and equipment
Skills and Competencies
Performs specialized or technical work requiring special training, experience or knowledge
Self-starter; highly motivated and resourceful team player able to work both independently and collaboratively, manage multiple priorities and projects, prioritize conflicting needs, handle matters expeditiously and proactively, follow-up and follow through on assignments
Keenly demonstrate confidentiality, critical thinking, results-driven and problem-solving skills, flexibility, attention to detail and accuracy
Must demonstrate initiative, strong work ethic and time management skills and agility to work in a fast-paced environment
Skilled at effectively presenting information and responding to questions from executives and board members
Exceptional analytical, organizational and interpersonal skills with an ability to work effectively with others and be a positive team member
Demonstrate ability to maintain a calm and supportive demeanor at all times
Demonstrate ability to work well with people of various ethnic, racial and socio-economic backgrounds
Other Requirements
Must complete a successful background check
Must complete the YWCA SHR Onboarding and Advanced Training Program
Some travel is required and access to reliable transportation is essential
Core Values The Executive Assistant is expected to model YWCA SHR Core Values:
Compassion
Honesty
Integrity
Ownership
Responsibility
Empowerment
Working Conditions Work is performed in a typical office environment with a high standard of confidentiality.
Physical Demands and Work Environment
Ability to travel in varying weather conditions
Must have the use of sensory skills to communicate and interact with others through telephone and in person
Frequently walk, use hands to finger, handle or feel objects, tools or controls and talks or hears
Often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat or crawl
Ability to lift and carry up to 60 pounds
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
The noise level in the work environment is moderately loud
Ability to operate office equipment such as a personal computer, calculator, copier and fax machine
Compensation This position offers a hiring range of $48,000-52,000, based on experience, and includes a comprehensive benefits package. We actively welcome all candidates from a wide range of backgrounds who have the skills to fulfill this role regardless of compensation history.
Start Timeframe Position will be open until filled. Interested applicants are requested to submit an online application at ywca-shr.org to include a cover letter and resume.
Americans With Disabilities Act (ADA) Requirements We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation and any other status protected by applicable local, state or federal law.
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