The Johns Hopkins University
Sr. Administrative Coordinator (Neuroscience) - 119079
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Overview
Sr. Administrative Coordinator (Neuroscience) - 119079 at The Johns Hopkins University. We are seeking a
Sr. Administrative Coordinator
who will provide administrative support and perform general office management duties necessary for the efficient operation of the Department of Neuroscience. This position may provide support for fiscal and budget management for the assigned area and also provide project support to the administrator and department operations. The responsibilities of this role require significant collaboration and coordination with others. Requisition ID: 119079 Specific Duties & Responsibilities
Plan, support, and organize daily activities of the office. Prepare appropriate documents and collaborate with various faculty for hiring staff, students, and postdocs. Provide complex administrative, project, and calendar support to the department. Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics. Support the administration of the department/unit\'s budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). Coordinate purchasing processes; process various department bills and reconcile accounts. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or office contact with facilities or other service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. Develop and produce reports. Assist with preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Coordinate preparation, set up and logistics for department/office events/functions. May perform some non-routine and confidential administrative functions. Coordinate work assignments of students and/or temporary office support, as needed. Other duties as assigned. Minimum Qualifications
High school diploma or graduation equivalent. Four years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Technical qualifications and specialized certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Technical Skills And Expected Level Of Proficiency Calendar Management - Intermediate Event Coordination - Intermediate Financial Administration - Intermediate Interpersonal Skills - Intermediate Meeting Coordination - Intermediate Office Procedures - Intermediate Oral and Written Communications - Intermediate Organizational Skills - Intermediate Project Management - Developing Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Additional details Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: 5/40 FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM Neuro Sci Neuroscience Personnel area: School of Medicine Note : The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on multiple factors. Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions may be provided to individuals for religious beliefs or medical reasons. Location: School of Medicine Campus, Baltimore, MD
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Sr. Administrative Coordinator (Neuroscience) - 119079 at The Johns Hopkins University. We are seeking a
Sr. Administrative Coordinator
who will provide administrative support and perform general office management duties necessary for the efficient operation of the Department of Neuroscience. This position may provide support for fiscal and budget management for the assigned area and also provide project support to the administrator and department operations. The responsibilities of this role require significant collaboration and coordination with others. Requisition ID: 119079 Specific Duties & Responsibilities
Plan, support, and organize daily activities of the office. Prepare appropriate documents and collaborate with various faculty for hiring staff, students, and postdocs. Provide complex administrative, project, and calendar support to the department. Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics. Support the administration of the department/unit\'s budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview. Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). Coordinate purchasing processes; process various department bills and reconcile accounts. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or office contact with facilities or other service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. Develop and produce reports. Assist with preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Coordinate preparation, set up and logistics for department/office events/functions. May perform some non-routine and confidential administrative functions. Coordinate work assignments of students and/or temporary office support, as needed. Other duties as assigned. Minimum Qualifications
High school diploma or graduation equivalent. Four years of related experience. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications
Technical qualifications and specialized certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Technical Skills And Expected Level Of Proficiency Calendar Management - Intermediate Event Coordination - Intermediate Financial Administration - Intermediate Interpersonal Skills - Intermediate Meeting Coordination - Intermediate Office Procedures - Intermediate Oral and Written Communications - Intermediate Organizational Skills - Intermediate Project Management - Developing Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Additional details Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: 5/40 FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM Neuro Sci Neuroscience Personnel area: School of Medicine Note : The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on multiple factors. Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions may be provided to individuals for religious beliefs or medical reasons. Location: School of Medicine Campus, Baltimore, MD
#J-18808-Ljbffr