Accounting Specialist - Senior Accounting Specialist Job at Oklahoma State Unive

Overview

Accounting Specialist - Senior Accounting Specialist at the College of Engineering, Architecture and Technology (CEAT), School of Industrial Engineering and Management (IEM). This role supports the financial and administrative operations in the School and serves as an expert on financial operations for the School. The position requires knowledge of accounting principles, bookkeeping, record keeping, and financial forecasting.

Location: OSU-Stillwater; Work Schedule: Monday through Friday, 8:00am-5:00pm. Appointment Length: Regular Continuous/Until Further Notice. Hiring range and application details are provided in the posting.

Primary Responsibilities

• Preparing and distributing monthly financial statements
• Reconciling financial statements
• Preparing and processing PCard and OK Corral purchases
• Preparing and processing travel vouchers and travel requests
• Creating OSU Foundation vouchers and making deposits/transfers to Foundation accounts as needed
• Posting/encumbering expenses such as salary, travel, requisitions, and work orders to proper accounts for projection purposes
• Preparing and processing redistributions for transferring expenses
• Providing backup support for human resources functions for the school (including recruitment, new hire paperwork, Employment Personnel Action Forms and payroll functions)
• Providing assistance and monitoring compliance with OSU policies
• Supporting the general functions of the office, including receptionist duties as needed

This Accounting Specialist works closely with the Administrative Associate and Department Head to support the academic and operational mission of the School. The successful candidate must be able to manage time effectively, maintain organization of assignments, and be customer service oriented.

Required Qualifications

• High School/GED (degree conferred on or before start date)
• Accounting Specialist: 2 years of experience in accounting/bookkeeping
• Senior Accounting Specialist: 3 years of experience in accounting/bookkeeping
• Post-secondary education may substitute for years of required experience
• Skills, Proficiencies, and/or Knowledge: Strong customer service skills for internal and external clients; proficient in Microsoft Office with strong Excel skills; general accounting principles and office correspondence; ability to work with faculty/staff one-on-one; accuracy in position and reconciling accounts; ability to work with diverse backgrounds; willingness to learn new processes and business software
• Lifting objects in excess of 20 pounds on an infrequent basis

Preferred Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field
• Five years of administrative/clerical or accounting experience within a university setting; experience interpreting and forecasting expenditures on grants

Note: This description reflects the responsibilities and qualifications at the time of posting and is subject to change. EEO statements and legal notices are retained as required by policy.