Executive Assistant Job at The Styled by Collective in Beverly Hills

Location: Los Angeles, CA (onsite, Beverly Hills-based) Compensation: $100,000$140,000 annual salary, commensurate with experience Start Date: Immediate Reports to: Founder & CEO, Hayley Sullivan MarreroAbout The Styled by CollectiveThe Styled by Collective (SBC) is a luxury styling firm and fashion technology company redefining how clients and retailers experience fashion. Founded by Hayley Sullivan Marrero, SBC merges high-touch styling services with proprietary wardrobe intelligence tools to deliver a seamless, tech-enabled luxury experience.Our Founder operates at the intersection of creativity, strategy, and technology. This role sits at the center of that ecosystem ensuring operations, projects, and communication flow with precision and elegance.The RoleWe are seeking a highly organized, emotionally intelligent, and proactive Executive & Personal Assistant to support the Founder & CEO across business and household domains.The ideal candidate is three steps ahead, a natural systems builder who thrives in fast-moving, detail-heavy environments. Youll manage information, people, and processes with both warmth and authority, balancing luxury-level discretion with startup-level speed.This is not a traditional support role it is a strategic operational partnership for a leader balancing global business growth, high-profile partnerships, and an expanding personal ecosystem.Core ResponsibilitiesExecutive SupportManage a highly active calendar across multiple time zones with precision and foresight.Manage correspondence, projects, and document organization on behalf of the CEO.Oversee daily email triage, ensuring inboxes are prioritized, summarized, and actioned providing executive clarity each morning.Anticipate upcoming needs for meetings, travel, and projects; prepare briefing materials, participants bios and talking points.Coordinate cross-functional communication with internal leaders (CRO, Finance Director, Brand Director, CTO, PR) ensuring follow-through on all deliverables.Project ManagementServe as project manager across personal, household, and company initiatives.Track deadlines, dependencies, and deliverables across multiple active projects (home rebuild, brand initiatives, client events, travel).Develop systems to close operational gaps and increase efficiency.Liaise with the Finance Director to manage invoices, receipts, expense tracking, and vendor payments.Personal & Household ManagementOversee all household logistics, property schedules, and vendor relationships (contractors, cleaners, maintenance, etc.).Manage mail: open, annotate, and record items requiring action in shared task systems.Coordinate travel, family schedules, and personal appointments.Support household finances: bill tracking, vendor payments, reimbursements, and expense categorization.Manage packing, wardrobe logistics, and coordination for travel and events.AI & Systems EnablementUse (or be willing to learn) AI tools including Google Gemini and ChatGPT for drafting, scheduling, and task organization.Build digital dashboards that integrate email, calendar, and project views.Implement workflow automations for scheduling, reminders, and document filing.Communication & RepresentationHandle all external communication with discretion, tact, and professionalism.Represent the CEO and brand with polish in all interactions with clients, partners, and vendors.Uphold confidentiality standards expected of a high-profile, luxury environment.What Success Looks LikeInbox and calendar operate seamlessly with zero dropped threads.The Founders time is protected, focused, and optimized.Every project has a clear owner, timeline, and next action.Vendor and household operations run predictably, documented in live systems.Communication is always concise, proactive, and polished.The Founder feels mentally clear and supported.The Ideal Candidate7+ years of experience supporting a high-level executive, preferably in luxury fashion, creative, or technology environments.Demonstrated excellence in project management, calendar/email management, and operational systems.Calm under pressure, unflappable, and solutions-oriented.Naturally anticipatory sees needs before theyre spoken.Tech-forward and curious, eager to leverage AI and automation for efficiency.Clear writer and communicator who thrives on precision.Deep discretion, emotional intelligence, and an intuitive understanding of boundaries.Professional polish with warmth the ability to move fluidly between boardrooms, fittings, and family settings.QualificationsBachelors degree or equivalent experience preferred.Advanced proficiency in Google Workspace, and project management tools (Asana, Airtable, or similar).Proven ability to handle confidential information with integrity.Must be Los Angeles-based with flexibility for occasional travel.Strong references attesting to discretion, work ethic, and grace under pressure.Compensation & BenefitsSalary range: $100,000$140,000 DOE.Full health benefits.Generous paid time off.401(k) matching.Opportunity to grow alongside the Founder in an expanding global brand ecosystem.
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