Executive Assistant Job at LVMH Fragrance Brands in New York

Overview The Executive Assistant will represent and support the President for North America with communications, expense management, and general team/office support. Responsibilities Manage the day-to-day sensitive and confidential business activities of the Executive and handle confidential information with discretion. Schedule meetings and maintain the Executive’s calendar to maximize time and align with business needs. Evaluate and screen incoming calls for priority, resolution, or routing in a professional manner. Prioritize and handle internal and external correspondence, including drafting replies and routing as needed. Prioritize and execute travel arrangements (domestic and international) to optimize the Executive’s schedule. Streamline correspondence by reading, researching, and routing as necessary. Represent the Executive by attending meetings where their attention is not required. Welcome guests and clients, answer inquiries, and maintain customer confidence by protecting information. Coordinate expense/invoice tasks and support related processes as part of the role. Expense/Invoice Management Prepare and submit completed online T&E forms for the Executive monthly. Partner with the Executive to review and approve expenses for direct reports. Analyze department spend and process invoices and purchase orders. General Team/Office Support Coordinate senior Executive meetings and prepare confidential materials. Order office supplies and assist Workplace Services with new hire setups. Execute special projects and miscellaneous duties. Working Conditions Based out of the New York office. Travel based on business needs. Profile / Qualifications 5+ years of experience in supporting an executive, preferably within the prestige fragrance and beauty industry. Strong analytical and communication skills; detail-oriented and able to manage multiple priorities with urgency. Proficiency in Microsoft Office, with advanced Excel experience. Ability to interact at all levels with internal and external personnel; proactive and able to take initiative with minimal direction. Additional Information This job description covers core accountabilities and may change; duties can be added or modified with or without notice. All information will be kept confidential according to EEO guidelines. LVMH Inc. publishes salary ranges as guidelines and reserves the right to pay outside the stated range depending on experience and performance. #J-18808-Ljbffr