NewMark Merrill Companies, Inc. is hiring: Accounting Assistant in Calabasas

We’re looking for a dynamic individual to provide recurring and project-based support to the Accounting department and its leadership team. The ideal candidate will have strong organizational and communication skills to handle the day-to-day support of recurring needs, including but not limited to risk management and Insurance requirements, real estate tax payments and ancillary needs, CAM, budgeting, and financial statement activities.

Position Summary

The Accounting Assistant will provide support to the Accounting department and its leadership team. This includes handling day-to-day support of recurring needs, such as risk management and insurance requirements, real estate tax payments, and financial statement activities.

Essential Job Functions

• Provide and maintain supporting schedules surrounding Insurance policies across the firm.
• Assist in the organization and document management of all insurance files.
• Assist in maintaining blanket insurance policies statement of values, completion of insurance applications and follow-through support.
• Support the tracking and follow through on property insurance claims, including adjuster calls, payments, statements of loss and property management follow-ups.
• Support collections team in obtaining and tracking certificates of insurance.
• Obtain property tax invoices from various taxing authorities and provide follow-through administrative support.
• Assist in billing tenants to reimburse landlord on a semi-annual basis.
• Process tax payments before deadline while communicating with property accountants and accounts payable.
• Maintain property tax master file. Includes, but is not limited to, updating for new parcels, payment amounts, and payment status.
• Assist with business license renewals.
• Send reminder letters to tenants that pay directly to the taxing authority.
• Support direct assessment appeals, with third party and property management requests and communication.
• Assist in leasing reviews, CAM based set-up initiatives, and miscellaneous accounting support.
• Provide additional project-based support as directed by the Controller and Assistant Controllers

Requirements

• Bachelor’s Degree or equivalent combination of education and related experience.
• Knowledge of real estate and ancillary businesses preferred.
• Well-developed organizational, analytical, and problem-solving skills aligned with excellent attention to detail.
• The ability to work independently and effectively in a fast-paced environment capable of multi-tasking and prioritizing time sensitive tasks.
• Excellent communication and people skills.
• Proficient in MS Office.

NewMark Merrill Companies, Inc. offers a competitive pay range of $26.00/hr - $28.00/hr, as well as benefits including medical insurance, vision insurance, 401(k), and disability insurance.