Accounting Clerk Job at City of Hopkinsville in Hopkinsville

Overview

Prepare, analyze, & process all accounts payable using a computerized accounting system for the City and various related agencies. Also, prepare various financial reports for internal & external users.

Responsibilities

• Compile and analyze financial information to prepare entries to journals and ledgers.
• Ability to work extensively with computerized municipal fund accounting system.
• Use of desktop computer programs in word processing, spreadsheets and databases.
• Maintain an accounts payable system, determine fund availability and disburse payment from proper accounts to the correct vendors for all purchases made by the City.
• Work closely with accounts receivable managers in the private sector to assure timely and accurate payment of the City’s bills.
• Prepare reports for internal use, public use, City legislative body, state and federal agencies.
• Furnish information to City staff for use in annual budget preparation. Develop spreadsheets for use by Chief Financial Officer in completing the annual budget process.
• Maintain all accounts in balance with proper ledgers, journals and bank accounts.
• Develop and prepare schedules of expenditures, revenues, bank analysis and trust accounts for use by external auditors.
• Coordinate and work closely with external auditors to provide necessary information for completion of City’s Comprehensive Annual Financial Report (CAFR).
• Prepare month end closing and annual closing at the end of the month and fiscal year respectively.
• Implement proper accounting procedures and internal controls for proper accounting of public funds.
• Make recommendations to Chief Financial Officer for implementation of new accounting procedures for statutory changes made by local, state and federal government legislation.
• Advise Chief Financial Officer of changes needed in the accounting system to report to Internal Revenue Service or other federal or state agencies.
• Maintain a payroll system for assigned agencies.
• Complete all monthly, quarterly and annual reporting for payroll purposes to City, state and federal government.
• Conduct studies and submit recommendations for improving the accounting operation.
• Perform other duties as assigned by supervision.

Qualifications

• Graduate of an accredited high school or GED. Business school or college courses in business practices.
• Three (3) years’ experience in accounting field and two (2) years’ experience using spreadsheets.
• Requirements include: ability to interpret rules, regulations, policy papers and statutes from local, state and federal governments.
• Demonstrable knowledge of accounts payable systems.
• Experience in a public accounting office is desirable.
• Any equivalent combination of education, training and experience which evidences a comprehensive knowledge of finance and accounting principles may be considered.
• General office environment is open space for several employees in the same room.
• Sitting for long periods of time and use of computer keyboard.
• Use hands, fingers and arms; must be able to lift/move up to 40 lbs.

The City of Hopkinsville is an Equal Opportunity Employer

Benefits & Schedule

Excellent benefits include health, dental, vision, & life insurance. 12 paid vacation days, 12 paid sick days, and 11 paid holidays per year are offered. Federal Student Loan Forgiveness Program available for eligible employees. Schedule Monday – Friday 8:00am – 4:30pm.