Los Angeles County Metropolitan Transportation Authority (CA)
SENIOR MANAGER, CONTRACT ADMINISTRATION (ACQUISITION MANAGMENT SERVICES)
Los Angeles County Metropolitan Transportation Authority (CA), Los Angeles, California, United States, 90079
Manages contract administration and compliance activities related to solicitations and procurements while developing staff to contribute toward delivery of safe and responsible public transportation solutions for contracts, supplies, and equipment.
Recruitment Timelines Interviews are projected to be scheduled for the week of November 3rd, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
Responsibilities Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations
Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements
Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments
Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures
Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process
Reviews and recommends approval for awarding contracts
Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans
Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy
Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses
Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations
Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met
Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors
Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees
Supervises, trains, and motivates assigned staff
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
Education Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred
Experience Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred
Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Preferred Qualifications The following are the preferred qualifications:
Experience leading, training, and providing mentorship to subordinates
Experience resolving disputes and providing guidance on contract negotiations and claims
Experience developing, and presenting reports and contract recommendations to the Board of Directors and/or committees
Experience leading and overseeing contract negotiations, managing solicitation packages from IFBs (invitation for bids), RFPs (request for proposals), and RFIQs (request for information and quotations), and conducting detailed analysis of each
Experience performing comprehensive market cost and/or price analyses to support procurement and contracting decisions
Knowledge of Theories, principles, and practices of contract administration for public agencies
Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes
Bid/Proposal and contract analysis and preparation techniques
Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques
Program and budget development and implementation, including goal setting techniques
Modern management theory
Knowledge of cost and price analysis
Skill in Understanding and analyzing complex procurements
Overseeing the work of a contract administration unit
Interviewing and evaluating contract proposal respondents
Performing detailed cost analysis and price analysis
Mediating and negotiating
Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
Communicating effectively both orally and writing
Interacting professionally with various levels of internal employees, outside representatives, and supplies and vendors
Exercising sound judgment and creativity in making decisions
Providing leadership in directing and supervising assigned staff
Ability to Use and implement historical and predictive data/tools to change and improve current business processes and operations
Prepare comprehensive specifications, contracts, reports and correspondence
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
Develop strategies and achieve goals
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Compile, analyze, and interpret complex data
Plan financial and staffing needs
Supervise, train, and motivate assigned staff
Read, write, speak, and understand English
Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions Typical office situation
Close exposure to computer monitors and video screen
Physical Effort Required Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required
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Recruitment Timelines Interviews are projected to be scheduled for the week of November 3rd, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
Responsibilities Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations
Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements
Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments
Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures
Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process
Reviews and recommends approval for awarding contracts
Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans
Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy
Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses
Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations
Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met
Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors
Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees
Supervises, trains, and motivates assigned staff
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
Education Bachelor's Degree in Business, Economics, Public Administration, Construction Management or a related field; Master's Degree in a related field preferred
Experience Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred
Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions preferred
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
Preferred Qualifications The following are the preferred qualifications:
Experience leading, training, and providing mentorship to subordinates
Experience resolving disputes and providing guidance on contract negotiations and claims
Experience developing, and presenting reports and contract recommendations to the Board of Directors and/or committees
Experience leading and overseeing contract negotiations, managing solicitation packages from IFBs (invitation for bids), RFPs (request for proposals), and RFIQs (request for information and quotations), and conducting detailed analysis of each
Experience performing comprehensive market cost and/or price analyses to support procurement and contracting decisions
Knowledge of Theories, principles, and practices of contract administration for public agencies
Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes
Bid/Proposal and contract analysis and preparation techniques
Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques
Program and budget development and implementation, including goal setting techniques
Modern management theory
Knowledge of cost and price analysis
Skill in Understanding and analyzing complex procurements
Overseeing the work of a contract administration unit
Interviewing and evaluating contract proposal respondents
Performing detailed cost analysis and price analysis
Mediating and negotiating
Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
Communicating effectively both orally and writing
Interacting professionally with various levels of internal employees, outside representatives, and supplies and vendors
Exercising sound judgment and creativity in making decisions
Providing leadership in directing and supervising assigned staff
Ability to Use and implement historical and predictive data/tools to change and improve current business processes and operations
Prepare comprehensive specifications, contracts, reports and correspondence
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
Develop strategies and achieve goals
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Compile, analyze, and interpret complex data
Plan financial and staffing needs
Supervise, train, and motivate assigned staff
Read, write, speak, and understand English
Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions Typical office situation
Close exposure to computer monitors and video screen
Physical Effort Required Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required
#J-18808-Ljbffr