La Rabida Children's Hospital
Executive Administrative Assistant - Finance
La Rabida Children's Hospital, Chicago, Illinois, United States, 60290
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La Rabida Children’s Hospital
Executive Administrative Assistant – Financial and Legal
Job Summary The Administrative Assistant – Financial and Legal – is responsible for providing administrative support for the CFO/VP Administration, Corporate Counsel, Director of Finance and Finance Staff.
Responsibilities
Financial Transactions and Reporting
Process incoming checks
Process and print all hospital non-direct deposit medical payments received via mail or fax
Remote deposit all incoming checks
Maintain spreadsheet of daily deposits
Provide Patient Financial Services with report for Meditech and Athena receipts
Function as primary Custodian Petty Cash, including processing hospital Petty Cash reimbursement requests. Reconcile Petty Cash on daily basis
Administrative Support to CFO/VP Administration
Obtain, sort, and route mail
Assist with meetings – scheduling, set up, notification, etc. Including board meetings
Operate as the primary gatekeeper for all BoardPaq material for Finance and Audit Committees, including maintaining an accurate roster for the Foundation, Finance, and Audit Committees
Administrative Support to the Corporate Counsel
Maintain centralized contract file
Update certificates of insurance as needed
Assist with compliance related correspondence
Maintain current business licenses
Administrative Support to the Director of Finance and Finance Department
File Finance Department monthly journal entries
Coordinate group meetings
Order and maintain necessary office supplies
Assist with projects as needed
Other duties as assigned
Qualifications
Associate's degree or equivalent professional experience required
A minimum of 5 years' experience of administrative assistant experience is required
Notary Public preferred
Computer literate – Microsoft Office products, strong organizational and communication skills required
Strong communication and interpersonal skills required; high level of diplomacy in customer interactions required; professional telephone skills required.
Benefits
Competitive Salary
Medical, Dental, and Vision
Pet Insurance
Flexible Spending Account (FSA)
Life & Disability Insurance
Retirement Savings Plans & Matching
Tuition Reimbursement
Employee Assistance Program (EAP)
Generous Paid Time Off & Holidays
Free Parking
Free breakfast and lunch on the last Friday of every month
Who we are La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions. With teams of the best healthcare providers in Chicago, we give continuous, comprehensive care, education and support, helping families face their unique obstacles head on.
Equal Employment Opportunity La Rabida Children's Hospital is very proud to be an Equal Employment Opportunity Employer.
Conditions of Employment Conditions of Employment Required to demonstrate full vaccination status for Coronavirus Disease 2019 (COVID-19) with a Food and Drug Administration (FDA) authorized or FDA-approved COVID-19 vaccine; OR Qualify for a reasonable accommodation for an exemption from vaccine requirements based on a medical disability or because of a sincerely held religious belief. Additional information and instructions regarding how to request a reasonable accommodation will be provided on request at the time of selection.
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La Rabida Children’s Hospital
Executive Administrative Assistant – Financial and Legal
Job Summary The Administrative Assistant – Financial and Legal – is responsible for providing administrative support for the CFO/VP Administration, Corporate Counsel, Director of Finance and Finance Staff.
Responsibilities
Financial Transactions and Reporting
Process incoming checks
Process and print all hospital non-direct deposit medical payments received via mail or fax
Remote deposit all incoming checks
Maintain spreadsheet of daily deposits
Provide Patient Financial Services with report for Meditech and Athena receipts
Function as primary Custodian Petty Cash, including processing hospital Petty Cash reimbursement requests. Reconcile Petty Cash on daily basis
Administrative Support to CFO/VP Administration
Obtain, sort, and route mail
Assist with meetings – scheduling, set up, notification, etc. Including board meetings
Operate as the primary gatekeeper for all BoardPaq material for Finance and Audit Committees, including maintaining an accurate roster for the Foundation, Finance, and Audit Committees
Administrative Support to the Corporate Counsel
Maintain centralized contract file
Update certificates of insurance as needed
Assist with compliance related correspondence
Maintain current business licenses
Administrative Support to the Director of Finance and Finance Department
File Finance Department monthly journal entries
Coordinate group meetings
Order and maintain necessary office supplies
Assist with projects as needed
Other duties as assigned
Qualifications
Associate's degree or equivalent professional experience required
A minimum of 5 years' experience of administrative assistant experience is required
Notary Public preferred
Computer literate – Microsoft Office products, strong organizational and communication skills required
Strong communication and interpersonal skills required; high level of diplomacy in customer interactions required; professional telephone skills required.
Benefits
Competitive Salary
Medical, Dental, and Vision
Pet Insurance
Flexible Spending Account (FSA)
Life & Disability Insurance
Retirement Savings Plans & Matching
Tuition Reimbursement
Employee Assistance Program (EAP)
Generous Paid Time Off & Holidays
Free Parking
Free breakfast and lunch on the last Friday of every month
Who we are La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions. With teams of the best healthcare providers in Chicago, we give continuous, comprehensive care, education and support, helping families face their unique obstacles head on.
Equal Employment Opportunity La Rabida Children's Hospital is very proud to be an Equal Employment Opportunity Employer.
Conditions of Employment Conditions of Employment Required to demonstrate full vaccination status for Coronavirus Disease 2019 (COVID-19) with a Food and Drug Administration (FDA) authorized or FDA-approved COVID-19 vaccine; OR Qualify for a reasonable accommodation for an exemption from vaccine requirements based on a medical disability or because of a sincerely held religious belief. Additional information and instructions regarding how to request a reasonable accommodation will be provided on request at the time of selection.
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