Executive Assistant Job at Outcomes Matter Innovations, LLC in Jersey City

Key Responsibilities:

• Direct report to the CEO with responsibility to support executives comprising the c-suite team.
• Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel arrangements, and organizing appointments.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills.
• Prepare and edit correspondence, presentations, reports, and other documents on behalf of the C-suite executives.
• Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions.
• Plan and coordinate executive meetings, quarterly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials.
• Anticipate the needs of the C-suite executives and proactively address any administrative challenges or issues.
• Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization.
• Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
• At the direction of the CEO, coordinate Board activities, materials, and communications.
• Take meeting minutes
• Perform additional duties and special projects as assigned by the C-suite executives.

Qualifications:

• Bachelor's degree strongly preferred, or equivalent combination of education and experience.
• Proven experience providing executive-level support to C-suite executives in a fast-paced environment.
• Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency.
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required.
• A dedication to our value system that promotes kindness, inclusion and teamwork.