Executive Assistant Job at Aveanna Healthcare in Atlanta

Overview The Executive Assistant provides direct support to certain C-Suite executives on all administrative matters. In addition, as a member of the corporate administrative team, this role collaborates with members of the team and corporate leaders to provide critical support for all organizational functions and events. Responsibilities Provide direct support to the designated C-Suite executives on all administrative matters, including managing travel and expenses. Schedule, launch, and facilitate division-wide and company-wide meetings, calls, and presentations. Conduct internet research as required for new projects. Assist with the preparation of Board materials. Organize and manage the logistics and materials for meetings, including agendas, invitations, and meeting room supplies. Maintain day-to-day and vacation calendars for executives and update as needed. Book travel and coordinate interview logistics for leadership candidates virtually or in person. Assist with the planning, organization, and implementation of conferences or other events. Organize and manage the logistics for the New Directors Orientation as needed. Manage activities associated with corporate functions, appreciation and recognition events (birthdays, anniversaries, retirement parties, holiday season); includes working with vendors such as hotels, transportation, event managers, etc. Assist with onboarding of new team members, including orientation scheduling and ordering badges, key fobs, and business cards. Prepare and ship packages. Order office supplies and coordinate with facilities as needed for any other supplies. Troubleshoot office equipment issues and coordinate with IT as needed. Coordinate visitors to the office and appropriate meeting spaces. Schedule office maintenance / cleaning with building management. Order, set up, and breakdown catered breakfasts and lunches for Platinum Tower executive meetings. Organize conference rooms and the break room before and after meetings. Set up executives with Zoom, RingCentral, or Teams meetings as needed. Support other members of the Executive Team on an as-needed basis on administrative matters, including scheduling travel, completing expense reports, scheduling meetings, and special projects. Order flowers, gifts, organize lunches, etc., at the request of department heads or other executives. Requirements Bachelor's Degree in any field. Demonstrates exceptional listening skills, discretion, and judgment. Ability to collaborate with a strong commitment to teamwork, effectively communicating and cooperating with team members to support organizational needs. Ability to manage multiple tasks and projects in a dynamic environment. Possesses excellent organizational skills, creativity, and attention to detail. Communicates effectively in written form and verbally with all levels of staff. Possesses ability to anticipate needs and stay one step ahead of changing priorities, acting proactively and independently. Ability to research, analyze, and summarize information. Demonstrates strong competency with all Microsoft Office applications. #J-18808-Ljbffr