Hecla Québec is hiring: Administrative Assistant in Mullan

4 days ago Be among the first 25 applicants

The Administrative Assistant provides administrative support to the Lucky Friday Administration and Human Resources departments, as well as other departments as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• General administrative duties including answering phones, picking up and distributing mail, assisting with site lunches and employee relations events.
• Assist the Human Resources department, including coordinating quarterly drug screening, tracking policy and procedure updates, filing, tracking performance appraisals, and preparing new hire packets.
• Assist with Accounts Payable processing; fill in for the AP Administrator in her absence.
• Assist with hourly payroll processing and timecard entry.
• Perform HRIS data entry for hourly employees, including updating personal information, benefits elections, dependents, and beneficiaries.
• Answer routine AP, payroll and HR related questions.
• Process salaried employee timesheets, including collecting and tracking timesheets, submitting them to corporate HR, and tracking salaried employee vacation and personal holiday time off (updating leave spreadsheet semi-monthly).
• Organize and maintain hourly employee files, including creating files for new employees, purging terminated employees’ files, scanning terminated employees’ files, and daily filing of documents.
• Maintain Lucky Friday phone directory, updating and distributing as needed.
• Assist other departments with administrative tasks when requested—i.e., coordinating lunches for meetings.

QUALIFICATIONS

• High School Diploma or equivalent.
• Prior Administrative Assistant/Office Assistant Experience Preferred.
• Must be able to work independently, as well as a member of a team.
• Must be self‑motivated.
• Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to communicate effectively with all levels of employees.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative
• Industries: Mining