Administrative Assistant Job at Chicago Behavioral Hospital in Chicago

Outpatient Administrative Assistant

Join our team as an Outpatient Administrative Assistant! This position is assigned to OSF HealthCare Little Company of Mary Medical Center located at 2800 W 95th St., Chicago, IL 60805.

About the Role

Your work matters. We are seeking a dedicated and detail-oriented Administrative Assistant. The AA is responsible for providing administrative support for the Outpatient Programs, including performing clerical duties, attending departmental meetings, coordinating staff activities, staff educational files and providing support for the outpatient services.

Responsibilities

• Coordinate with Director to gather information to respond to inquiries and/or prepare reports as requested.
• Respond to questions and inquiries about the outpatient program in a professional and courteous manner.
• Support the department by maintaining an organized environment with a courteous professional demeanor.
• Perform clerical tasks for Director including departmental files, answering/initiating phone calls and intercom pages in a professional manner.
• Perform routine facility filing for the Director.
• File all mail promptly in specific files and respond to inquiries as appropriate.
• Maintain and update departmental records, as directed.
• Coordinate and organize meetings as assigned.
• Schedule meetings, as necessary.
• Assume responsibility for the finished product whenever a typing, copying or filing task is completed.
• Compose and type all correspondence and reports for the department.
• Ensure that pertinent information is communicated to the Director.
• Maintain all department procedure manuals and assist the Department of Outpatient Services.

Qualifications

• Education: Associate Degree in Business Administration or related field preferred; or an equivalent combination of education and experience.
• Experience: At least one (1) year experience as an Administrative Assistant in a health care setting preferred; or combination of education, training and experience.
• Additional Requirements: Must be able to type at least 65 w.p.m.; knowledge of Word and Excel software programs; and experience as a mental health technician desired. Ability to work overtime and flexible hours, as requested.

Benefits

• 401(k) + matching
• Health insurance
• 100% company-paid life insurance coverage up to 2x your annual salary
• Vision insurance
• Dental insurance
• 100% company-paid long term disability insurance
• Paid time off
• Paid holidays
• Employee engagement events
• Employee assistance program
• Employee recognition program
• Free parking

Disclaimer: Select benefits are available to full-time positions only. Benefits are subject to change at the discretion of Chicago Behavioral Hospital.

Compensation

This is a full-time role and the expected compensation range for this role is $45,000-$65,000 annually.

About Us

Discover a fulfilling career at Chicago Behavioral Hospital (CBH). Our commitment to accessible care knows no bounds, as we emphasize availability irrespective of one’s ability to pay. We go beyond inpatient care by offering an outpatient partial hospitalization program, ensuring continuous support while respecting the rhythm of daily lives.

EEO Statement

At Chicago Behavioral Hospital, we value a diverse, inclusive workforce and provide equal employment opportunities for all applicants and employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.