Administrative Assistant Job at WizeHire, Inc in El Cajon

Description

Are you a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being the go-to person for keeping operations running smoothly? We’re looking for an Administrative Support Specialist to join our growing specialty contracting company. This is a hands-on role where you’ll support multiple teams, interact with clients and vendors, and help maintain the heartbeat of our office.

You’ll be part of a hardworking, energetic, and collaborative team that values integrity, growth, and excellence. If you’re someone who takes initiative, communicates clearly, and enjoys solving problems, this is a great opportunity to grow your career in a dynamic and supportive environment.

Responsibilities

• Answer and direct phone calls; take messages and provide information to callers.
• Greet and assist visitors and clients professionally.
• Provide administrative support to teams in both San Diego and Anaheim.
• Maintain physical and electronic filing systems (SharePoint and internal systems).
• Fulfill employee material requests and manage inventory (lifting 10–20 lbs weekly).
• Maintain office cleanliness and restock supplies (coffee, trash, etc.).
• Operate and maintain office equipment (copiers, printers, phone systems).
• Scan bills and organize electronic files.
• Assist with onboarding and payroll submissions for temporary laborers.
• Audit timekeeping records to ensure compliance with company policies.
• Report directly to the Office Manager.

What We’re Looking For

• A self-starter who maintains confidentiality and works well independently and with a team.
• Someone who fits our company culture and embraces our core values.
• A proactive problem-solver willing to take on a variety of tasks.
• Excellent multitasking and time management skills.
• Strong verbal and written communication skills.
• Ability to interpret and explain complex data.
• Comfortable working in a fast-paced environment.

Credentials/Experience:

• High school diploma or equivalent (required).
• 1–2 years of experience in administrative or reception support.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience in construction, commercial cleaning, or related industries is a plus.
• Must be able to lift and move packages up to 20 lbs regularly.

Compensation

$24 - $27 hourly

About Pacific Coast Cleaning, Inc.

Pacific Coast Cleaning, Inc. (PCC) is a leading commercial and construction cleaning firm with over 20 years of proven expertise. Our capabilities encompass all types of projects, from complete ground-up developments to multi-family, airports, military, health care, and tenant improvement projects.

Over the past decade, we’ve developed sparkling relationships with clients by enhancing the appearance, viability, longevity, and overall value of their properties, while delivering on schedule. From post-construction cleanup, janitorial services, and more, we deliver reliable, affordable, and professional cleaning services.

Clients include some of the largest builders in California, and we’re always seeking to partner with new clients who share a common commitment to excellence and professional business practices. At PCC, we are committed to Integrity, Growth, Teamwork, Excellence & Empowerment.