Lincoln Property Company is hiring: Administrative Assistant in Town of Florida

Responsibilities

• Perform a variety of administrative tasks for the property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
• Review and process incoming system work orders and take appropriate action in accordance with established policies and procedures.
• Maintain property, tenant, and vendor contact listings for the Property Manager.
• Maintain service contracts, tenant leases, and insurance certificates and monitor expiration dates in accordance with prescribed standards.
• Initiate rent collection correspondence with tenants as needed.
• Assist in the coordination of tenant newsletter, events, and appreciation packages.
• Code and input invoices into the accounting system and forward original invoices to the Accounting department for payment on a regular basis.
• Maintain property and administrative files and assist in the preparation of third‑party documents, service/vendor contracts, construction contracts and project documents, and general correspondence as directed.

Desired Competency, Experience and Skills

• High School Diploma or General Education Degree (GED) required.
• Associate’s Degree or higher preferred.
• 2+ years of office administration experience required.
• Background in property management preferred.
• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, vendors, tenants and supervisors.
• Ability to effectively present information to small or large groups.
• Intermediate to advanced skills with Microsoft Office Suite required.
• Strong interpersonal and problem‑solving skills.
• Basic analytical and mathematical skills required.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real‑estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real‑estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed‑used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third‑party real‑estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline.

Location

Fort Lauderdale, FL

Compensation

$75,000.00–$85,000.00

Employment Type

Full‑time

Seniority Level

Not Applicable

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.