San Mateo County Community College District
Executive Assistant
San Mateo County Community College District, San Mateo, California, United States, 94409
Campus:
Skyline College
FLSA Status:
Non-Exempt
Salary Schedule:
50
Bargaining Unit:
Non-Represented
Months Per Year:
12
Hours Per Week:
37.5
Mandated Reporter:
Yes
Campus Security Authority:
No
The Executive Assistant performs paraprofessional work related to providing a variety of technical, coordinative, and other support services to senior administrative staff. Under direction, the position is responsible for moderate to complex assignments, such as research and reporting; project and/or staff coordination and follow-up; facilitating meetings; planning and implementing workshops and special events. Public contact is extensive and can include staff, students, outside agencies, and organizations for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity is required to create original materials, plan and implement major workloads, and provide input into workflow, project planning, and implementation. Consequences of errors in judgment could be costly in public relations and employee time. An Executive Assistant can direct the work of clerical and other staff and student assistants as assigned.
Duties and Responsibilities
Exchanges information with staff, students, other educational institutions, funding, regulatory, and other outside agencies and organizations, and the general public regarding College and District policies, procedures, timelines, staffing, contracts, event planning, and other issues
Represents administrative staff at a variety of meetings as assigned
Sets up and maintains a complex management calendar for the Vice President, including maintenance of appointment schedules, and making arrangements for special meetings, conferences, and workshops
Monitors budgets and makes recommendations and allocations; prepares purchase requisitions and contracts; and prepares appropriate conference and expense reports
Drives a motor vehicle to attend workshops, meetings, and other events to present and/or obtain current information used to develop original materials or make modifications to existing procedures
Confers with administrative staff regarding moderate to complex projects and workflow
Researches, compiles data for, designs, formats, and prepares statistical, financial, demographic, and other data for special and regular reports and databases, using a variety of computer and presentation software
Makes recommendations for changes to procedures, workflow, and policies
Sets up and maintains a library of resource materials on a variety of topics
Trains, supervises, and evaluates the work of clerical and other staff as assigned
Takes and transcribes meeting notes as assigned
Coordinates staff in other College and District units on special and regular projects
Takes initiative and plans project timelines, organizes, and coordinates with administrative staff while adhering to demands and tight deadlines to produce outcomes and deliverables
Composes correspondence, survey responses, memoranda, brochures, training materials, handbooks, and other reference materials as assigned
Works collaboratively and professionally with staff and administration in the Vice President's office
Sets up and maintains confidential and other documentation and files
Performs other related duties as assigned
Knowledge
The policies and procedures applicable to a major District or College administrative unit
Techniques used in research
Skills
Using a variety of spreadsheets, presentations, and other computer software
Project and event planning, staffing, implementation, and evaluation
Directing and evaluating the work of others
Handling confidential records and public contact
Multitasking with attention to details
Communicating respectfully and sensitively with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
Oral communication, including public speaking
Written communication
Abilities
Work effectively as part of a customer service team
Job Requirements
A combination of education and experience equivalent to possession of an Associate's degree in business administration, office administration, or a closely related field
Successful complex clerical experience of increasing responsibility
Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
Demonstrated skill in written and oral communication, including public speaking
Experience with the organization and implementation of various complex office procedures and forms
Experience with training and supervising the work of others
Skill in the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materials
Skill in project planning and implementation
Experience with research and compiling data for formatting and preparing statistical, financial, and other reports
Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
Demonstrated skill in working as part of a customer service team
Physical/Other Requirements This classification requires visual comparison and acuity; manual dexterity; oral communication to small and large groups; attention to details; data analysis and logical sequencing; multitasking; work under deadlines and other pressures; patience and sensitivity to others; discretion and tact; negotiating and persuasive communication; good memory; and strategic planning to perform the essential functions.
Benefits
Paid holidays, vacation and sick leave
Monthly medical plan premiums (depending on the coverage) and monthly dental and vision plan premiums for employees and eligible dependents
Life insurance, salary continuance insurance, and an Employee Assistance Program
Participation in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California
Optional tax-deferred 403(b) and 457 retirement plans are also available
EEO Statement San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.
Our EEO Plan grounded in Title 5 regulations is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.
To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=193210
#J-18808-Ljbffr
Skyline College
FLSA Status:
Non-Exempt
Salary Schedule:
50
Bargaining Unit:
Non-Represented
Months Per Year:
12
Hours Per Week:
37.5
Mandated Reporter:
Yes
Campus Security Authority:
No
The Executive Assistant performs paraprofessional work related to providing a variety of technical, coordinative, and other support services to senior administrative staff. Under direction, the position is responsible for moderate to complex assignments, such as research and reporting; project and/or staff coordination and follow-up; facilitating meetings; planning and implementing workshops and special events. Public contact is extensive and can include staff, students, outside agencies, and organizations for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity is required to create original materials, plan and implement major workloads, and provide input into workflow, project planning, and implementation. Consequences of errors in judgment could be costly in public relations and employee time. An Executive Assistant can direct the work of clerical and other staff and student assistants as assigned.
Duties and Responsibilities
Exchanges information with staff, students, other educational institutions, funding, regulatory, and other outside agencies and organizations, and the general public regarding College and District policies, procedures, timelines, staffing, contracts, event planning, and other issues
Represents administrative staff at a variety of meetings as assigned
Sets up and maintains a complex management calendar for the Vice President, including maintenance of appointment schedules, and making arrangements for special meetings, conferences, and workshops
Monitors budgets and makes recommendations and allocations; prepares purchase requisitions and contracts; and prepares appropriate conference and expense reports
Drives a motor vehicle to attend workshops, meetings, and other events to present and/or obtain current information used to develop original materials or make modifications to existing procedures
Confers with administrative staff regarding moderate to complex projects and workflow
Researches, compiles data for, designs, formats, and prepares statistical, financial, demographic, and other data for special and regular reports and databases, using a variety of computer and presentation software
Makes recommendations for changes to procedures, workflow, and policies
Sets up and maintains a library of resource materials on a variety of topics
Trains, supervises, and evaluates the work of clerical and other staff as assigned
Takes and transcribes meeting notes as assigned
Coordinates staff in other College and District units on special and regular projects
Takes initiative and plans project timelines, organizes, and coordinates with administrative staff while adhering to demands and tight deadlines to produce outcomes and deliverables
Composes correspondence, survey responses, memoranda, brochures, training materials, handbooks, and other reference materials as assigned
Works collaboratively and professionally with staff and administration in the Vice President's office
Sets up and maintains confidential and other documentation and files
Performs other related duties as assigned
Knowledge
The policies and procedures applicable to a major District or College administrative unit
Techniques used in research
Skills
Using a variety of spreadsheets, presentations, and other computer software
Project and event planning, staffing, implementation, and evaluation
Directing and evaluating the work of others
Handling confidential records and public contact
Multitasking with attention to details
Communicating respectfully and sensitively with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
Oral communication, including public speaking
Written communication
Abilities
Work effectively as part of a customer service team
Job Requirements
A combination of education and experience equivalent to possession of an Associate's degree in business administration, office administration, or a closely related field
Successful complex clerical experience of increasing responsibility
Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
Demonstrated skill in written and oral communication, including public speaking
Experience with the organization and implementation of various complex office procedures and forms
Experience with training and supervising the work of others
Skill in the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materials
Skill in project planning and implementation
Experience with research and compiling data for formatting and preparing statistical, financial, and other reports
Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
Demonstrated skill in working as part of a customer service team
Physical/Other Requirements This classification requires visual comparison and acuity; manual dexterity; oral communication to small and large groups; attention to details; data analysis and logical sequencing; multitasking; work under deadlines and other pressures; patience and sensitivity to others; discretion and tact; negotiating and persuasive communication; good memory; and strategic planning to perform the essential functions.
Benefits
Paid holidays, vacation and sick leave
Monthly medical plan premiums (depending on the coverage) and monthly dental and vision plan premiums for employees and eligible dependents
Life insurance, salary continuance insurance, and an Employee Assistance Program
Participation in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California
Optional tax-deferred 403(b) and 457 retirement plans are also available
EEO Statement San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.
Our EEO Plan grounded in Title 5 regulations is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.
To apply, visit http://smccd.interviewexchange.com/jobofferdetails.jsp?JOBID=193210
#J-18808-Ljbffr