Northbound Executive Search
Executive Assistant - San Francisco
Northbound Executive Search, San Francisco, California, United States, 94199
We are seeking a polished, resourceful, and proactive Executive Assistant to support a lean and high-performing investment team at a leading private equity firm in San Francisco. This role offers the opportunity to work closely with experienced investors in a fast-paced, entrepreneurial environment. The ideal candidate is a self-starter who thrives in a dynamic setting and takes pride in delivering high-quality work with precision and professionalism.
Please note, many of our clients are open to paying or waiting for annual bonuses.
Executive & Team Support
Provide high-touch administrative support to a small team of investment professionals
Manage complex calendars, schedule meetings across time zones, and prioritize competing commitments
Coordinate domestic and international travel itineraries, including flights, accommodations, and logistics
Prepare internal documents, meeting materials, and briefing packets
Process expenses and maintain meticulous records in accordance with firm policies
Operations & Project Coordination
Support investor presentations, pipeline tracking, and diligence coordination
Assist with document management, data entry, and CRM updates
Liaise with external partners, portfolio companies, and internal stakeholders on behalf of the team
Maintain high-quality standards in communication, formatting, and organization
Assist with office operations and team initiatives as needed
Firm & Culture Support
Help plan internal team offsites, partner meetings, and investor sessions
Support recruiting coordination and onboarding logistics for new hires
Uphold firm values of integrity, collaboration, and excellence
Serve as a culture carrier, fostering a positive and professional team environment
Qualifications
1–5 years of professional experience, ideally supporting senior executives or investment professionals
Prior experience in private equity, venture capital, investment banking, or financial services strongly preferred
Bachelor’s degree preferred
Exceptional organizational and time management skills with superior attention to detail
Strong written and verbal communication skills
Proficiency in Microsoft Office and comfort with CRM or deal-tracking systems
Ability to anticipate needs and operate with judgment, discretion, and confidentiality
What We Offer
$90,000 – $110,000 salary
Comprehensive benefits package
Exposure to private equity deal flow and investment operations
Opportunity to grow alongside a collaborative and ambitious team
Hybrid work environment in San Francisco
#J-18808-Ljbffr
Please note, many of our clients are open to paying or waiting for annual bonuses.
Executive & Team Support
Provide high-touch administrative support to a small team of investment professionals
Manage complex calendars, schedule meetings across time zones, and prioritize competing commitments
Coordinate domestic and international travel itineraries, including flights, accommodations, and logistics
Prepare internal documents, meeting materials, and briefing packets
Process expenses and maintain meticulous records in accordance with firm policies
Operations & Project Coordination
Support investor presentations, pipeline tracking, and diligence coordination
Assist with document management, data entry, and CRM updates
Liaise with external partners, portfolio companies, and internal stakeholders on behalf of the team
Maintain high-quality standards in communication, formatting, and organization
Assist with office operations and team initiatives as needed
Firm & Culture Support
Help plan internal team offsites, partner meetings, and investor sessions
Support recruiting coordination and onboarding logistics for new hires
Uphold firm values of integrity, collaboration, and excellence
Serve as a culture carrier, fostering a positive and professional team environment
Qualifications
1–5 years of professional experience, ideally supporting senior executives or investment professionals
Prior experience in private equity, venture capital, investment banking, or financial services strongly preferred
Bachelor’s degree preferred
Exceptional organizational and time management skills with superior attention to detail
Strong written and verbal communication skills
Proficiency in Microsoft Office and comfort with CRM or deal-tracking systems
Ability to anticipate needs and operate with judgment, discretion, and confidentiality
What We Offer
$90,000 – $110,000 salary
Comprehensive benefits package
Exposure to private equity deal flow and investment operations
Opportunity to grow alongside a collaborative and ambitious team
Hybrid work environment in San Francisco
#J-18808-Ljbffr