LJA
Construction Contracts Administrator II - Land Development
LJA, Dallas, Texas, United States, 75215
Construction Contracts Administrator II - Land Development
Join to apply for the
Construction Contracts Administrator II - Land Development
role at
LJA What LJA Has To Offer: Employee-owned. Client-focused Employee Stock Ownership Plan (ESOP) Consistently ranked as a Top Workplace Internal recruitment team, in-house training, and a marketing department specific to our industry We celebrate flexibility, allowing every team and office to lead with their proven approach Our culture champions continuous learning and personal growth We believe success comes through constant evolution and communication We are passionate about having fun and making money, all while creating impact POSITION OVERVIEW: As a
Construction Contracts Administrator II
at LJA
Land Development , you will be responsible for the process and documentation required for administrating construction contracts for projects located within special utility districts, preparing engineering fee proposals and contracts, and providing general administrative support. A TYPICAL DAY MIGHT INCLUDE: Bid Administration:
Prepare bid schedules. Prepare Bid Documents as requested by Project Managers including addenda. Prepare pre-bid agenda and attend pre-bid meetings and bid opening meetings. Prepare Bid Tabulations in excel of all bid items and corresponding formulas for calculating total amounts with unit prices. Check contractor references. Prepare Recommendation of Award and Award Letters to distribute to appropriate parties.
Contract Administration:
Prepare Construction Contracts for successful bidder and transmit to all parties for execution. Distribute instructions such as Notices to Proceed, Pre-Construction Conference Notices and Final Inspection Notices. Review change order requests from contractors, prepare change orders and circulate for execution. Review pay applications from contractors. Assist in the contract closeout process.
Construction Coordination:
Attend construction meetings and maintain/update project schedules. Coordinate with land development project managers in preparation of meeting reports and letters. Schedule final inspection of projects and prepare a punch list of deficiencies. Schedule maintenance bond inspections and prepare a punch list of deficiencies. Attend and participate in CAG status meetings.
Additional Responsibilities:
Support Construction Managers including preparation of meeting reports and updating project schedules. Maintain calendar of district events (Pre-Bid Meetings, Bid Openings, monthly Board meetings). Maintain tracking sheet of required documentation for all District projects. Prepare Agenda and Engineer’s Report for District Board of Directors Meetings. Coordinate with Land Development Project Managers to prepare letters, transmittals, memos, and other business correspondence.
REQUIRED EDUCATION/LICENSE/CERTIFICATIONS: High School diploma. Associate’s Degree or Bachelor’s preferred in Journalism, Communications, Business, Marketing, or related discipline. REQUIRED QUALIFICATIONS: 2 – 5 years of experience in writing and editing of proposals and contracts. Experience in Land Development Engineering or Construction. Software requirements MS suite – Outlook, Access, Word & Excel – Intermediate to Advanced. Proficiency in Microsoft Project, Bluebeam and Adobe Acrobat. IDEALLY, YOU SHOULD ALSO HAVE: Ability to always represent LJA and its Clients in a professional manner. Work non-standard hours/days, including weekend or holiday work on occasion. Excellent organizational and time management skills. Strong proofreading, writing, formatting, and verbal communication skills required. Strong communication skills to interact with clients, contractors, and internal employees. Ability to build strong relationships. Ability to work effectively in a team environment and support multiple senior managers. LEVEL UP WITH LJA: Flexible Work Options: Schedules to help you balance life and work. Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s. Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support. Family Support: Paid maternity and parental leave to help you focus on what matters most. Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team. Referral Bonuses: Know great talent? Get rewarded for helping us grow. Community Impact: Company-sponsored volunteer days and philanthropic initiatives. Professional Development: Memberships to industry organizations to keep you connected and growing. Career Growth: Great internal mobility opportunities to advance your career. Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc. To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA’s property. This includes resumes submitted directly to hiring managers without contacting LJA’s Human Resources Talent Department. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management and Manufacturing Industries
Civil Engineering
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Join to apply for the
Construction Contracts Administrator II - Land Development
role at
LJA What LJA Has To Offer: Employee-owned. Client-focused Employee Stock Ownership Plan (ESOP) Consistently ranked as a Top Workplace Internal recruitment team, in-house training, and a marketing department specific to our industry We celebrate flexibility, allowing every team and office to lead with their proven approach Our culture champions continuous learning and personal growth We believe success comes through constant evolution and communication We are passionate about having fun and making money, all while creating impact POSITION OVERVIEW: As a
Construction Contracts Administrator II
at LJA
Land Development , you will be responsible for the process and documentation required for administrating construction contracts for projects located within special utility districts, preparing engineering fee proposals and contracts, and providing general administrative support. A TYPICAL DAY MIGHT INCLUDE: Bid Administration:
Prepare bid schedules. Prepare Bid Documents as requested by Project Managers including addenda. Prepare pre-bid agenda and attend pre-bid meetings and bid opening meetings. Prepare Bid Tabulations in excel of all bid items and corresponding formulas for calculating total amounts with unit prices. Check contractor references. Prepare Recommendation of Award and Award Letters to distribute to appropriate parties.
Contract Administration:
Prepare Construction Contracts for successful bidder and transmit to all parties for execution. Distribute instructions such as Notices to Proceed, Pre-Construction Conference Notices and Final Inspection Notices. Review change order requests from contractors, prepare change orders and circulate for execution. Review pay applications from contractors. Assist in the contract closeout process.
Construction Coordination:
Attend construction meetings and maintain/update project schedules. Coordinate with land development project managers in preparation of meeting reports and letters. Schedule final inspection of projects and prepare a punch list of deficiencies. Schedule maintenance bond inspections and prepare a punch list of deficiencies. Attend and participate in CAG status meetings.
Additional Responsibilities:
Support Construction Managers including preparation of meeting reports and updating project schedules. Maintain calendar of district events (Pre-Bid Meetings, Bid Openings, monthly Board meetings). Maintain tracking sheet of required documentation for all District projects. Prepare Agenda and Engineer’s Report for District Board of Directors Meetings. Coordinate with Land Development Project Managers to prepare letters, transmittals, memos, and other business correspondence.
REQUIRED EDUCATION/LICENSE/CERTIFICATIONS: High School diploma. Associate’s Degree or Bachelor’s preferred in Journalism, Communications, Business, Marketing, or related discipline. REQUIRED QUALIFICATIONS: 2 – 5 years of experience in writing and editing of proposals and contracts. Experience in Land Development Engineering or Construction. Software requirements MS suite – Outlook, Access, Word & Excel – Intermediate to Advanced. Proficiency in Microsoft Project, Bluebeam and Adobe Acrobat. IDEALLY, YOU SHOULD ALSO HAVE: Ability to always represent LJA and its Clients in a professional manner. Work non-standard hours/days, including weekend or holiday work on occasion. Excellent organizational and time management skills. Strong proofreading, writing, formatting, and verbal communication skills required. Strong communication skills to interact with clients, contractors, and internal employees. Ability to build strong relationships. Ability to work effectively in a team environment and support multiple senior managers. LEVEL UP WITH LJA: Flexible Work Options: Schedules to help you balance life and work. Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s. Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support. Family Support: Paid maternity and parental leave to help you focus on what matters most. Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team. Referral Bonuses: Know great talent? Get rewarded for helping us grow. Community Impact: Company-sponsored volunteer days and philanthropic initiatives. Professional Development: Memberships to industry organizations to keep you connected and growing. Career Growth: Great internal mobility opportunities to advance your career. Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc. To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA’s property. This includes resumes submitted directly to hiring managers without contacting LJA’s Human Resources Talent Department. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management and Manufacturing Industries
Civil Engineering
#J-18808-Ljbffr