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Sr. Administrative Manager
role at
Inside Higher Ed
Overview We are seeking a Sr. Administrative Manager who will be responsible for overall administrative, financial, and operational management of a large and complex department. The position provides strategic direction and day‑to‑day oversight across finance, human resources, academic or research operations, compliance, and infrastructure.
Responsibilities Financial Management
Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
Ensure the accuracy of monthly account statements.
Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Maintain accurate records and prepare documents and timely response to audit requests.
Advise leadership on resource needs and financial risks.
Develop, update, and amend departmental financial processes and policies.
In partnership with department leadership develop annual operating budget(s) and five‑year plans.
Provide detailed analysis, evaluation, and projections to support strategic plans.
Develop and maintain various finance management systems.
Design and produce various monthly, quarterly, and annual reports used for strategic planning.
Administration
Oversee the planning, production, and execution of key events and other activities.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
Responsible for the coordination, implementation, and completion of various strategic initiatives.
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration.
Develop administrative policies and procedures needed to ensure smooth operations.
Manage space and facilities issues.
Human Resources
Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
Work with appropriate HR resources to determine and implement solutions that address non‑routine HR problems promptly.
Support faculty and staff supervisors in human resources administration, help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
Operations and Program Management
Responsible for oversight of clinical, academic or research operations and programs.
Other duties as assigned.
Other Key Duties
Partner with the Division Administrator and Faculty Leaders to develop detailed business plans for new and existing clinical programs and hospitalist service lines including market analysis, capital needs, business plans, Gantt charts, SOPs, facilities, operational workflows, and staffing models.
Serve as project manager for the launch, maintenance, oversight, and ongoing evaluation of clinical initiatives (e.g., AMU, IMC, IMG Observership, Consultative services, JHI, fellowships), in collaboration with physician leads and program specialists; managing timelines, key stakeholders, and implementation plans from concept to full operation.
Work with scheduling leads and clinical managers to establish clinical templates in Qgenda and ensure targets are met and communicated.
Support the Division Administrator in managing physician recruitment, onboarding, credentialing, visa processing, payor enrollment, and billing compliance. Serve as secondary contact for faculty affairs with the Medical Staff Office.
Assist in updating curriculum for Hospital Medicine fellowship program and other educational programs (e.g. VAPPs) to support academic goals.
Minimum Qualifications
Bachelor's Degree in Finance, Accounting, Business, or a related field.
Five years of progressively responsible professional‑level administrative or financial experience related to monetary or non‑monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non‑monetary resources.
Supervisory experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Familiarity with overseeing administrative processes of clinical service line.
Preferred Qualifications
Proficient use of EPIC, SAP, and Qgenda.
Job Details
Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 annually ($90,000 targeted; commensurate with experience)
Employee Group: Full Time
Schedule: M‑F; 8:30‑5:00
FLSA Status: Exempt
Location: Hybrid/Johns Hopkins Bayview
Department: SOM DOM JHH Hospitalists
Personnel Area: School of Medicine
Total Rewards Johns Hopkins University offers a total rewards package that supports our employees' health, life, career, and retirement. For more information, see https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. Equivalencies may be applied under the JHU equivalency formula.
Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks Successful candidates will be subject to a pre‑employment background check. Johns Hopkins is committed to hiring individuals with a justice‑involved background. Prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.
Diversity and Inclusion Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre‑employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu.
Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID‑19 vaccine. The COVID‑19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For School of Medicine positions, faculty, staff, and students must be fully vaccinated with an FDA COVID‑19 vaccination and provide proof of vaccination status.
#J-18808-Ljbffr
Sr. Administrative Manager
role at
Inside Higher Ed
Overview We are seeking a Sr. Administrative Manager who will be responsible for overall administrative, financial, and operational management of a large and complex department. The position provides strategic direction and day‑to‑day oversight across finance, human resources, academic or research operations, compliance, and infrastructure.
Responsibilities Financial Management
Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
Ensure the accuracy of monthly account statements.
Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Maintain accurate records and prepare documents and timely response to audit requests.
Advise leadership on resource needs and financial risks.
Develop, update, and amend departmental financial processes and policies.
In partnership with department leadership develop annual operating budget(s) and five‑year plans.
Provide detailed analysis, evaluation, and projections to support strategic plans.
Develop and maintain various finance management systems.
Design and produce various monthly, quarterly, and annual reports used for strategic planning.
Administration
Oversee the planning, production, and execution of key events and other activities.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
Responsible for the coordination, implementation, and completion of various strategic initiatives.
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration.
Develop administrative policies and procedures needed to ensure smooth operations.
Manage space and facilities issues.
Human Resources
Work with departmental Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
Work with appropriate HR resources to determine and implement solutions that address non‑routine HR problems promptly.
Support faculty and staff supervisors in human resources administration, help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.
Ensure that all human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
Operations and Program Management
Responsible for oversight of clinical, academic or research operations and programs.
Other duties as assigned.
Other Key Duties
Partner with the Division Administrator and Faculty Leaders to develop detailed business plans for new and existing clinical programs and hospitalist service lines including market analysis, capital needs, business plans, Gantt charts, SOPs, facilities, operational workflows, and staffing models.
Serve as project manager for the launch, maintenance, oversight, and ongoing evaluation of clinical initiatives (e.g., AMU, IMC, IMG Observership, Consultative services, JHI, fellowships), in collaboration with physician leads and program specialists; managing timelines, key stakeholders, and implementation plans from concept to full operation.
Work with scheduling leads and clinical managers to establish clinical templates in Qgenda and ensure targets are met and communicated.
Support the Division Administrator in managing physician recruitment, onboarding, credentialing, visa processing, payor enrollment, and billing compliance. Serve as secondary contact for faculty affairs with the Medical Staff Office.
Assist in updating curriculum for Hospital Medicine fellowship program and other educational programs (e.g. VAPPs) to support academic goals.
Minimum Qualifications
Bachelor's Degree in Finance, Accounting, Business, or a related field.
Five years of progressively responsible professional‑level administrative or financial experience related to monetary or non‑monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non‑monetary resources.
Supervisory experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Familiarity with overseeing administrative processes of clinical service line.
Preferred Qualifications
Proficient use of EPIC, SAP, and Qgenda.
Job Details
Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 annually ($90,000 targeted; commensurate with experience)
Employee Group: Full Time
Schedule: M‑F; 8:30‑5:00
FLSA Status: Exempt
Location: Hybrid/Johns Hopkins Bayview
Department: SOM DOM JHH Hospitalists
Personnel Area: School of Medicine
Total Rewards Johns Hopkins University offers a total rewards package that supports our employees' health, life, career, and retirement. For more information, see https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. Equivalencies may be applied under the JHU equivalency formula.
Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks Successful candidates will be subject to a pre‑employment background check. Johns Hopkins is committed to hiring individuals with a justice‑involved background. Prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.
Diversity and Inclusion Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre‑employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu.
Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID‑19 vaccine. The COVID‑19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For School of Medicine positions, faculty, staff, and students must be fully vaccinated with an FDA COVID‑19 vaccination and provide proof of vaccination status.
#J-18808-Ljbffr