Arnold & Porter LLP
Billing Specialist – Finance and Accounting Department
Arnold & Porter is hiring a Billing Specialist. The role may work a hybrid schedule in Chicago, Denver, Houston, or Washington, DC, or 100% remote in a firm‑approved U.S. state as part of the “Gideon” office.
Responsibilities
Establish, foster, and maintain professional and collaborative relationships with attorneys, staff, and clients to ensure compliance with both attorney and client specifications.
Verify rates with the rate analysts, review and implement outside counsel guidelines, monitor fee caps, tier discounts, and matter budgets; set‑up and monitor alerts; and communicate with the firm’s Billing & Intake Committee regarding discounts, write‑downs, and write‑offs.
Manage the prebill to the final bill process; ensure that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submit finalized bills/eBills in the appropriate template format, adhering to the attorney and client specifications; and confirm the final bills have been submitted to the client and are posted in the accounting system.
Collaborate with the eBilling Coordinators for new client account set‑ups with eBilling requirements; collaborate with the Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submit invoices electronically, take accountability for successful submission and troubleshoot issues; and proactively follow‑up regarding acceptance and timely payment of eBills.
Communicate directly with clients as requested or as established; concisely communicate arrangements with attorneys and clients on their matters; and provide clients with requested information on any special billing arrangements; respond to all inquiries relating to the same.
Respond to inquiries relating to accruals, audits, and payment reports; recommend solutions based on billing trends relating to realization; and prepare ad hoc reports upon request.
Maintain updated pre‑bill status reports for assigned portfolios.
Monitor the unapplied cash report and offer resolution when applicable and assist Accounts Receivable with accurate payment applications; keep partners updated on available unapplied and trust funds and apply funds when needed.
Establish effective back‑up support processes (cross‑training and knowledge transfer) to ensure seamless support for all portfolio matters.
Qualifications
Bachelor’s degree in accounting, finance, or business discipline preferred or equivalent experience.
Prior law firm or professional services experience preferred.
Experience with Financial Management Systems software.
Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills.
High level of business acumen and ability to multi‑task.
Ability to assess pertinent information and anticipate needs and outcomes.
Ability to prepare accurate, highly detailed work product and prioritize and manage time effectively.
Talent for delivering exceptional client service through teamwork and an ability to work independently.
Ability to exchange information and present ideas, report facts and other information clearly and concisely.
Strong initiative to proactively increase value to the position.
Ability to maintain a high level of confidentiality.
Strong problem‑solving skills.
Possess reliability, dependability, and motivation.
Excellent organization and communications skills, both oral and written.
Flexibility to work additional hours as needed.
Salary and Benefits Base salary: $48,576 to $88,000. The actual base salary offered will depend on qualifications, years of experience, education, certifications, and location. Eligible for overtime as a non‑exempt position. Discretionary bonus annually. For benefits information, see
benefits page .
Seniority level Entry level
Employment type Full‑time
Job function Accounting/Auditing and Finance
Industry Law Practice
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Responsibilities
Establish, foster, and maintain professional and collaborative relationships with attorneys, staff, and clients to ensure compliance with both attorney and client specifications.
Verify rates with the rate analysts, review and implement outside counsel guidelines, monitor fee caps, tier discounts, and matter budgets; set‑up and monitor alerts; and communicate with the firm’s Billing & Intake Committee regarding discounts, write‑downs, and write‑offs.
Manage the prebill to the final bill process; ensure that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submit finalized bills/eBills in the appropriate template format, adhering to the attorney and client specifications; and confirm the final bills have been submitted to the client and are posted in the accounting system.
Collaborate with the eBilling Coordinators for new client account set‑ups with eBilling requirements; collaborate with the Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submit invoices electronically, take accountability for successful submission and troubleshoot issues; and proactively follow‑up regarding acceptance and timely payment of eBills.
Communicate directly with clients as requested or as established; concisely communicate arrangements with attorneys and clients on their matters; and provide clients with requested information on any special billing arrangements; respond to all inquiries relating to the same.
Respond to inquiries relating to accruals, audits, and payment reports; recommend solutions based on billing trends relating to realization; and prepare ad hoc reports upon request.
Maintain updated pre‑bill status reports for assigned portfolios.
Monitor the unapplied cash report and offer resolution when applicable and assist Accounts Receivable with accurate payment applications; keep partners updated on available unapplied and trust funds and apply funds when needed.
Establish effective back‑up support processes (cross‑training and knowledge transfer) to ensure seamless support for all portfolio matters.
Qualifications
Bachelor’s degree in accounting, finance, or business discipline preferred or equivalent experience.
Prior law firm or professional services experience preferred.
Experience with Financial Management Systems software.
Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills.
High level of business acumen and ability to multi‑task.
Ability to assess pertinent information and anticipate needs and outcomes.
Ability to prepare accurate, highly detailed work product and prioritize and manage time effectively.
Talent for delivering exceptional client service through teamwork and an ability to work independently.
Ability to exchange information and present ideas, report facts and other information clearly and concisely.
Strong initiative to proactively increase value to the position.
Ability to maintain a high level of confidentiality.
Strong problem‑solving skills.
Possess reliability, dependability, and motivation.
Excellent organization and communications skills, both oral and written.
Flexibility to work additional hours as needed.
Salary and Benefits Base salary: $48,576 to $88,000. The actual base salary offered will depend on qualifications, years of experience, education, certifications, and location. Eligible for overtime as a non‑exempt position. Discretionary bonus annually. For benefits information, see
benefits page .
Seniority level Entry level
Employment type Full‑time
Job function Accounting/Auditing and Finance
Industry Law Practice
#J-18808-Ljbffr