Administrative Assistant Job at NexGen Networks in New York

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Responsibilities

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence
• Perform data entry and scan documents
• Assist in resolving any administrative problems
• Run company’s errands to post office and office supply store
• Answer emails/calls from customers regarding their inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers
• Maintain workflow by studying methods, implementing cost reductions, and developing reporting procedures
• Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, form control, office layout, and budgetary and personnel requirements; implementing changes
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Provide information by answering questions and requests
• Complete operational requirements by scheduling and assigning administrative projects; expediting work results
• Maintain professional and technical knowledge
• Contribute to team effort by accomplishing related results as needed

Qualifications

• Excellent written and oral customer interaction skills; ability to adapt and respond to various implementation situations, manage customer expectations, resolve issues that arise, and ensure the customer enters NexGen relationship with a positive implementation phase
• Must be motivated and interested in learning about our business and interested in growing our business
• Reporting skills, administrative writing skills, Microsoft Office skills, managing processes, organization, analyzing information, professionalism, problem solving, supply management, inventory control, verbal communication

Education, Certification Preferred

Bachelor’s Degree in a related field

Special Knowledge/skills

• Experience working with persons from diverse cultural backgrounds
• Must be HIGHLY motivated
• Must be flexible and adaptable to meet the needs of a fast growing company working and supporting financial markets customers

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Telecommunications

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