ABM Industries is hiring: Administrative Assistant in New York

Administrative Assistant

Join to apply for the Administrative Assistant role at ABM Industries.

We’re looking for an organized, detail-oriented professional to provide comprehensive administrative support and ensure the efficient operation of the office. The ideal candidate can handle multiple tasks with accuracy and professionalism.

Pay

$21.86 per hour (hourly range may vary based on experience, skills, location, and market data).

Benefits

ABM offers a comprehensive benefits package. Visit ABM Employee Benefits for details.

Key Responsibilities

• Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
• Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
• Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
• Order office supplies, handle office equipment maintenance, and keep the workplace clean and organized.
• Input data accurately into databases and generate reports as required while maintaining confidentiality of sensitive information.
• Support special projects and provide assistance to various departments as needed.

Qualifications

• Valid driver’s license required.
• High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years of administrative or office management experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time‑management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Attention to detail and problem‑solving skills.
• Ability to work independently and as part of a team.

Working Conditions

• Office setting, Monday to Friday.
• Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds.