Administrative Assistant Job at Safran - Navigation & Timing in City of Rocheste

Administrative Assistant

Safran - Navigation & Timing

Safran Federal Systems is seeking a highly organized and detail-oriented Administrative Assistant to provide scheduling, planning, coordination, and general administrative support.

How I Will Contribute

• Reconciles and submits Sales team expense reports ensuring accuracy and compliance with company policies.
• Leads the planning and logistics for the annual Sales conference including coordinating across different functions (e.g., marketing).
• Plans and coordinates onsite/offsite events for Sales (e.g., customers, QBRs).
• Takes and compiles notes during strategic Sales team meetings.
• Serves as secondary receptionist, primarily to support lead receptionist during breaks, lunches, vendor/external visitor escorts, out of office coverage.
• In conjunction with the lead receptionist, provides phone coverage and checks in visitors.
• Restocks office supply cabinet as needed.
• Manages the Colgate Visitor’s Center kitchen ensuring supplies are stocked regularly to ensure availability for guests and meetings.
• Serves as back-up to Executive Assistant for out-of-office coverage.
• Provides general administrative support to the Executive Team on an as needed basis.
• Orders new hire welcome and one-year service anniversary gifts.
• Orders food and set up for various employee events (e.g., flu shot clinic, biometric screening, annual kick-off week).
• Provides research and suggestions for offsite events, food, and lodging options.
• Builds and maintains strong relationships with internal and external stakeholders.
• Organizes and maintains confidential information and files.
• Performs additional related duties as assigned.

What You Bring To Safran Federal Systems

• Bachelor’s Degree (B.S.) preferred but experience considered in lieu of degree with a minimum of four (4+) years of relevant experience.
• Proficiency in Microsoft Office.
• Strong attention to detail and organizational skills.
• Professional verbal and written communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Flexible and adaptable to changing priorities.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Must be able to remain in a stationary position 50% of the time.

Some Of “the Good stuff”

• Annual Bonus Opportunity
• Medical, Dental, Vision, Health Savings Account, Flexible Spending Account
• Paid Time Off
• 401k Retirement Program
• Gym Membership Reimbursement
• Tuition Reimbursement Program
• Employee Career Development
• Flexible working arrangements
• Great work environment

About Safran Federal Systems

Safran Federal Systems is a proud winner of the prestigious 2025 USA TODAY and Rochester D&C Top Workplaces Awards! In 2022, Safran acquired Orolia, now Safran Trusted 4D, the world leader in Resilient PNT. At the intersection of critical infrastructure and national defense, Safran Trusted 4D solutions govern and protect the integrity of systems that shape the world. In early 2019, Orolia Defense & Security spun off as a separate entity from its parent company Orolia, with the mission of providing resilient Positioning, Navigation and Timing (PNT) solutions and custom engineering services to U.S. Government agencies, U.S. Defense organizations, and their contractors. In August of 2019, Safran Federal Systems acquired Talen-X, a U.S. company specializing in advanced GNSS (Global Navigation Satellite System) Simulation solutions and Interference, Detection, and Mitigation (IDM) technologies. Talen-X's portfolio was an ideal fit and has helped to enhance Safran FS's overall offerings. The acquisition enabled Talen-X's existing resources, operations and capabilities to be scaled and accelerated to better support the warfighter. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.