Administrative Assistant Job at Central States Bus Sales, Inc. in Prattville

Central States Bus Sales is currently seeking a Full-Time Administrative Assistant for our Prattville, AL location. This position's primary purpose is to assist all office and shop personnel in administrative tasks.

Job Responsibilities

• Answers and routes incoming calls, take messages, and deals tactfully with parties in emergency or delicate situations.
• Greets visitors and provides information.
• Enters deposits when necessary.
• Maintains warranty information for all buses sold with vendors and in NetSuite.
• Invoicing through Netsuite software system.
• Processes payables through Netsuite purchase order system.
• Perform monthly closing process and reports.
• Help process semi-annual physical inventory.
• Receiving/creating points of sale in the Netsuite system.
• Perform special projects as needed for General Manager, Director of Bus Sales, President, and Blue Bird.
• Perform other duties as assigned.

Job Skills/Requirements

• High School diploma or equivalent required.
• Knowledge of accounting operations, general ledger, and financial reporting preferred.
• Knowledge of Microsoft Office Products with moderate computer skills and proficiency with Excel.
• Can work independently and as part of a team.
• Strong organizational and communication skills; ability to maintain professionalism under pressure.
• Analytical and problem-solving experience.
• Excellent customer service skills, including phone skills.
• Shipping and receiving experience a bonus.
• The person in this position will be required to become a notary.

Benefits

• Medical Insurance ($0 premium on base medical plan!)
• Voluntary Dental and Vision Insurance
• 401K Retirement Plan with Employer Match
• Flexible Spending Account (FSA), Health Reimbursement Account (HRA) and Health Savings Account (HSA) with an Employer Contribution
• Company paid Life and AD&DD insurance & Long Term Disability
• Generous Vacation and Personal time along with Paid Holidays

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative