Administrative Assistant Job at Luminis Health in Annapolis

Position Objective

Luminis Health Administrative Assistant provides secretarial support for the Director and staff in the Rehabilitative Services department.

Responsibilities

• Organizes, coordinates, and schedules appointments and meetings with medical center personnel, medical staff, other healthcare professionals, consultants, sales representatives, and business professionals.
• Provides administrative assistance and manages all office functions including retention of documents, supply inventory, billing, and invoices.
• Analyzes, sorts, composes, and maintains statistical information for preparation of reports; communicates with various departments to compile data.
• Coordinates all correspondence for the office, processes incoming mail, screens visitors and telephone calls, and refers routine requests and inquiries as appropriate.
• Prepares, assembles, reviews, and assures distribution of information for meetings, records meeting minutes, transcribes and distributes minutes for meetings or forums as required.
• Ensures assignments, projects, and other requirements are accurate, complete, and within designated timeframes; updates leaders’ appointment calendar on a daily basis.
• Maintains productivity with little to no direction, prioritizing work assignments appropriately.
• Makes travel, meeting, and conference arrangements according to medical center policies and procedures; prepares travel itineraries and coordinates communication with appropriate agencies and individuals.
• Coordinates all arrangements for large scale meetings (20 to 200 people) at Anne Arundel Health System, including room request, catering, audiovisual, billing, supplies, handouts, production of visual aids, confirm speaker(s) and travel arrangements and accommodations, advertising, registration, compilation of evaluation forms and reporting.
• Provides coverage for other administrative secretaries as assigned and ensures cross training is current to provide adequate support.

Education and Experience Requirements

• High School Diploma or equivalent required.
• Minimum of two years’ current secretarial office experience.
• 70 wpm typing, spelling, and grammar skills required; dictation skills and shorthand or speedwriting must be demonstrated.
• Computer literacy required.
• Word processing skills must be demonstrated; LOTUS, EXCEL, or Quattro Pro experience required.
• Experience with presentation software preferred (PowerPoint or Harvard Graphics).
• Excellent written and oral communication skills required.
• Must be able to prioritize multiple projects and meet deadlines.
• Must have ability to work independently and under pressure.

Required Licenses/Certifications

None.

Working Conditions and Physical Demands

Employees in this position will not be exposed to blood-borne pathogens. Physical demands: light lifting, mostly sedentary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay Range

$20—$30 USD.

Benefits Overview

• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs and more
• Benefit offerings based on employment status

Text Notification Opt-in

Luminis Health’s two-way SMS texting platform lets you receive notifications and messages from our Talent Acquisition team directly on your phone. To enable this feature, select “yes” when asked to “opt‑in to receive text messages” and to “Receive updates from a recruiter about this job via SMS” when completing your application. Once you are opted in, you can easily opt‑out at any time. Standard text messaging rates may apply based on the candidate’s mobile carrier plan. Luminis Health is not responsible for any charges incurred by the recipient. Candidates are encouraged to review their mobile carrier’s plan for applicable text messaging rates and usage charges.