Administrative Assistant Job at LVMH Group in New York

The Administrative Assistant will provide support to the Vice President and the broader team as needed. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. Responsibilities will also include supporting departmental operations, special projects and additional duties deemed necessary to support divisional goals. Additional responsibilities are outlined below.

• Provide administrative support to the Vice President, including strategic calendar management to ensure daily set up for success of the VP (e.g. time between meetings, prep needed for various presentations, prioritize meeting requests, etc.)
• Serve as the first-line contact for the VP ensuring that all inquiries are dealt with discretely and professionally, coordinating meetings, conference calls, etc.
• Book comprehensive domestic and international travel. This includes but is not limited to coordinating trip planning for multiple travelers and expediting immigration related paperwork for multiple countries, as well as booking flights, cars, reservations, etc.
• Regularly completes expense reporting/reconciliation via the Expense Visor system
• Send communications to department staff and leaders from the Vice President
• Provide support with presentations. Create and compile detailed Excel and Powerpoint documents for leadership and general internal and external meetings; ensure that there are printed copies
• Submit and follow-up on IT and facilities requests for the Store & Brand Experience team
• Ensure functionality of printers, fax, copiers, scanners
• Ship materials (presentation materials, client gifts, etc.) as needed

Required Qualifications

• At least 4+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment
• Strong interest in developing leadership skills
• Exposure to art, galleries and events
• Business writing & verbal communication skills
• Diplomatic communication skills
• Deadline driven with flexibility and superior organization skills
• Quick to adjust to changing priorities
• Demonstrated interest in learning creative communication and operations management
• Experience overseeing executive calendar management and travel
• Shown mastery in Microsoft Office Applications with an emphasis on Powerpoint and Excel

Preferred Qualifications

• Experience working in a corporate environment

The hiring range for this position ranges from $27.71 - $37.49. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

Tiffany & Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We’re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.

We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Tiffany employees are eligible for comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.

Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany & Co. is one of the world’s most prestigious houses for jewelry and accessories. Love is the driving force of Tiffany & Co. since its inception, uniting the jeweler’s core values of inventiveness, craft and joy in designs that endure across generations. As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.

Crafting Dreams Starts With Yours

At LVMH, people make the difference in the art of crafting dreams. Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community. Join us at LVMH, where your talent is at the heart of our collective successes.