Accounting Clerk Job at POM Pomona College in Claremont

ABOUT POMONA COLLEGE

Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges

JOB PURPOSE

The Accounting Clerk is responsible for assisting in the processing of payments to suppliers and reimbursements. Creates supplier requests if suppliers are not in Workday. The Accounting Clerk is responsible for troubleshooting suppliers and supplier invoices in Workday, assisting departments with questions, as well as training departments on all supplier invoices, and expense report related issues in Workday. This position reviews supplier invoices in Workday under $1500 and Expense Reports under $1000. This position also supports the Disbursement Clerk, Accounts Payable Specialist, Expense Procurement Specialist, and performs other general accounting projects as assigned.

ESSENTIAL FUNCTIONS

• A/P data entry.
• Create supplier requests if suppliers are not in Workday, obtaining proper documentation as needed, including W-9/VDRs and New Direct Deposit vendors.
• Request non-California resident tax forms from vendors as necessary.
• Train departments on all supplier invoices, and expense report related issues in Workday.
• Troubleshoot suppliers and supplier invoices in Workday, including assisting departments with general Workday questions.
• Review and approve supplier invoices in Workday under $1,500.
• Review and approve expense reports in Workday under $1,000.
• Create ad hoc payments in Workday.
• Follow up on outstanding stale-dated checks and request re-issuance as necessary.
• Support Accounting Clerk II-Disbursement, AP specialist, and Expenses and Procurement Specialist.
• Coordinate special projects/tasks and provide support and/or assistance as assigned.

QUALIFICATIONS

• Education/Licenses/Certificates: High School Diploma or GED is required, or equivalent combination of education and experience. Some college or business school coursework in accounting or a related field is preferred.
• Experience: A minimum of 4 years of office experience, including 2 years in a purchasing or accounting office, excellent mathematical, verbal, and writing skills are required. Experience with computerized accounting systems, interactive computer systems, word processors, and spreadsheet software is highly desirable. Experience at an academic institution is preferred.

REQUIRED KNOWLEDGE AND CRITICAL SKILLS

• Deploy professional skills in general accounting, accounts payable processing, and computerizes accounting systems, in collaboration with colleagues, to best promote the College's strategic interests.
• Demonstrated effectiveness and clarity of verbal and written communication with excellent interpersonal communication and phone manners. Must handle all activities and highly confidential information with patience, discretion, tact, and a keen eye for detail while working with people from various backgrounds.
• Able to operate computers with basic Microsoft Office software (such as Word, Excel, Outlook), associated professional software (such as On Base, Workday, Raiser's Edge, CX CARS, Internet research, menu-driven databases). Demonstrated understanding of the use of technology to achieve annual goals and maintain confidentiality.
• Able to handle multiple tasks, meet deadlines, and work independently and as a collaborative member of the College in support of the College's strategic vision and the division's annual goals with a high standard of integrity and ethics.
• Must have exceptional organizational, time management, and mathematical skills to complete work with accuracy and attention to detail.

REQUIRED HOURS

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Overtime, holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the College or division.

HOURLY RATE

HOURLY RATE: The hourly rate for this role is between $21.00 and $25.00 per hour with a competitive benefits package. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to: education, training, relevant prior experience, and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.

ADA/OSHA

This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.