City of Minneapolis
Public Health Specialist II - Contracts
City of Minneapolis, Minneapolis, Minnesota, United States, 55400
This position is responsible for utilizing all funds received by the department to carry out services to the community and developing and maintaining successful relationships with all internal and external partners by ensuring that all funds received by the department are appropriately accepted, allocated and tracked; maintaining compliance with city, state and federal procurement standards, providing training and support to all department contract/program management staff; developing and maintaining the necessary tools and resources to complete this work.
Work Location This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
The City of Minneapolis does not sponsor applicants for work visas.
Cover Letter Requirement A cover letter and resume are required. You must attach a cover letter and updated resume to your application.
Responsibilities
Coordinate the development of contracts for service with community partners
Manage RFP development, approval and release process
Develop SharePoint environment for training, resources and staff self-service
Manage receipt of grant funds from federal, state and local funders
Develop POs for payment of invoices
Liaise with City procurement staff to ensure all goals and processes are on target
Assist community partners with navigation of city systems
Assure vendor compliance with City procurement standards
Maintain an understanding of federal, state and local grant compliance/procurement standards
Assist contract management staff with the development of scopes of work, budgets, etc.
Oversee invoice distribution and approval among programmatic staff
Review, edit and approve contract documents prior to release
Maintain relationships with community partners, federal, state and local grant managers, City attorney staff, procurement staff, program and contract managers
Qualifications Minimum Education Bachelor’s Degree in Public Health, Public Administration, Business Administration, Project Management, related field or equivalent combination of education and experience.
Minimum Experience Two years of related experience in contracting and procurement, management of grant funds, vendor relationship management, experience in training and resource development, knowledge of the functions of Public Health, community engagement.
Equivalency An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Desirable Qualifications – Language Bilingual skills in Spanish, Somali, Amharic, Oromo, Hmong, Vietnamese and/or Lao.
Desirable Qualifications – Cultural competency Ability to relate and work effectively with people from diverse cultural, economic and ethnic backgrounds.
Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit: https://www.minneapolismn.gov/government/departments/hr/labor-agreements/professional-employees/#d.en.169543
Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire 1 month after it has been established.
Interview Selection
Ability to work as part of a team
Ability to delegate tasks and assure completion of other staff in the unit
Excellent oral and written communication skills
Ability to maintain effective relationships with diverse populations and community partners
Ability to be flexible and responsive to changing demands
Ability to be self-sufficient and motivated when necessary
Knowledge of Office 365 operating environment
Experience with databases and financial management systems
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Work Location This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.
The City of Minneapolis does not sponsor applicants for work visas.
Cover Letter Requirement A cover letter and resume are required. You must attach a cover letter and updated resume to your application.
Responsibilities
Coordinate the development of contracts for service with community partners
Manage RFP development, approval and release process
Develop SharePoint environment for training, resources and staff self-service
Manage receipt of grant funds from federal, state and local funders
Develop POs for payment of invoices
Liaise with City procurement staff to ensure all goals and processes are on target
Assist community partners with navigation of city systems
Assure vendor compliance with City procurement standards
Maintain an understanding of federal, state and local grant compliance/procurement standards
Assist contract management staff with the development of scopes of work, budgets, etc.
Oversee invoice distribution and approval among programmatic staff
Review, edit and approve contract documents prior to release
Maintain relationships with community partners, federal, state and local grant managers, City attorney staff, procurement staff, program and contract managers
Qualifications Minimum Education Bachelor’s Degree in Public Health, Public Administration, Business Administration, Project Management, related field or equivalent combination of education and experience.
Minimum Experience Two years of related experience in contracting and procurement, management of grant funds, vendor relationship management, experience in training and resource development, knowledge of the functions of Public Health, community engagement.
Equivalency An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Desirable Qualifications – Language Bilingual skills in Spanish, Somali, Amharic, Oromo, Hmong, Vietnamese and/or Lao.
Desirable Qualifications – Cultural competency Ability to relate and work effectively with people from diverse cultural, economic and ethnic backgrounds.
Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit: https://www.minneapolismn.gov/government/departments/hr/labor-agreements/professional-employees/#d.en.169543
Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire 1 month after it has been established.
Interview Selection
Ability to work as part of a team
Ability to delegate tasks and assure completion of other staff in the unit
Excellent oral and written communication skills
Ability to maintain effective relationships with diverse populations and community partners
Ability to be flexible and responsive to changing demands
Ability to be self-sufficient and motivated when necessary
Knowledge of Office 365 operating environment
Experience with databases and financial management systems
#J-18808-Ljbffr