Panorama Holdings
Executive Assistant to Chief Executive Officer (Charlotte)
Panorama Holdings, Charlotte, North Carolina, United States, 28245
Position:
Executive Assistant (Full-time) Location:
Charlotte, NC (with occasional travel) Reports to:
Chief Executive Officer (CEO) Position Overview The Executive Assistant (EA) will serve as a
trusted and reliable partner
to the CEO of Panorama Holdings, ensuring the CEOs time, priorities, and commitments are managed with maximum efficiency. The EA will be responsible for
comprehensive calendar management, executive support, and administrative coordination , including elements of office administration, travel planning, and personal assistance. This role requires an individual who is
detail-oriented and demonstrates proactive problem-solving skills . The successful candidate must anticipate needs, identify solutions before issues arise, and execute responsibilities with precision and discretion in a fast-paced, high-demand environment. Key Responsibilities Executive Support & Calendar Management Maintain and optimize the CEOs
business and personal calendars , coordinating across multiple entities, stakeholders, and time zones. Anticipate conflicts, re-prioritize effectively, and prepare
daily/weekly schedule briefings . Arrange complex
travel itineraries, logistics, and accommodations , ensuring seamless execution under time constraints. Protect the CEOs time by filtering requests, prioritizing communications, and building schedule efficiencies. Administrative & Office Responsibilities Support day-to-day administrative needs, including
document preparation, correspondence, expense reports, and record management . Manage
vendor relationships, office supplies, reimbursements, invoices, and basic financial tracking
with accuracy and attention to detail. Organize internal meetings, offsites, and team events, ensuring logistics are flawless even in high-pressure situations. Serve as liaison with building management, service providers, and IT support as needed. Confidential & Personal Assistance Manage confidential information with
integrity and discretion . Provide support for personal logistics including family scheduling, household/vendor coordination, and personal travel. Ensure smooth integration of professional and personal obligations, anticipating conflicts and proactively resolving them. Problem-Solving & Process Improvement Proactively identify potential problems
in scheduling, operations, and logistics
resolving them before escalation. Develop and implement
systems, checklists, and workflows
to increase accuracy and efficiency. Deliver
creative solutions under tight deadlines , ensuring CEO priorities are never compromised. Demonstrate resilience and calm decision-making in high-pressure situations. Qualifications Minimum 5 years experience as an
Executive Assistant
supporting a CEO or senior executive. Proven ability to manage
complex, multi-entity calendars
and shifting priorities in a
high-pressure environment . Strong written and verbal communication skills;
bilingual (English/Chinese)
highly preferred. Detail-oriented , with exceptional organizational, time-management, and multitasking abilities. Tech-savvy with proficiency in Google Workspace, Microsoft Outlook, and project management tools. High degree of
integrity, reliability, and professionalism , with a track record of maintaining confidentiality. Demonstrated ability to
proactively solve problems
and deliver results independently. Bilingual fluency in English and Mandarin Chinese preferred. Key Success Indicators The CEOs calendar, commitments, and obligations are managed seamlessly with precision. Business, personal, and administrative priorities are consistently delivered under pressure. The EA functions as a
trusted partner , ensuring the CEO can focus on strategic leadership. Problems are identified and resolved
before reaching the CEO , with proactive and creative solutions. Office operations and executive workflows run smoothly, even in fast-changing or high-stakes environments.
Executive Assistant (Full-time) Location:
Charlotte, NC (with occasional travel) Reports to:
Chief Executive Officer (CEO) Position Overview The Executive Assistant (EA) will serve as a
trusted and reliable partner
to the CEO of Panorama Holdings, ensuring the CEOs time, priorities, and commitments are managed with maximum efficiency. The EA will be responsible for
comprehensive calendar management, executive support, and administrative coordination , including elements of office administration, travel planning, and personal assistance. This role requires an individual who is
detail-oriented and demonstrates proactive problem-solving skills . The successful candidate must anticipate needs, identify solutions before issues arise, and execute responsibilities with precision and discretion in a fast-paced, high-demand environment. Key Responsibilities Executive Support & Calendar Management Maintain and optimize the CEOs
business and personal calendars , coordinating across multiple entities, stakeholders, and time zones. Anticipate conflicts, re-prioritize effectively, and prepare
daily/weekly schedule briefings . Arrange complex
travel itineraries, logistics, and accommodations , ensuring seamless execution under time constraints. Protect the CEOs time by filtering requests, prioritizing communications, and building schedule efficiencies. Administrative & Office Responsibilities Support day-to-day administrative needs, including
document preparation, correspondence, expense reports, and record management . Manage
vendor relationships, office supplies, reimbursements, invoices, and basic financial tracking
with accuracy and attention to detail. Organize internal meetings, offsites, and team events, ensuring logistics are flawless even in high-pressure situations. Serve as liaison with building management, service providers, and IT support as needed. Confidential & Personal Assistance Manage confidential information with
integrity and discretion . Provide support for personal logistics including family scheduling, household/vendor coordination, and personal travel. Ensure smooth integration of professional and personal obligations, anticipating conflicts and proactively resolving them. Problem-Solving & Process Improvement Proactively identify potential problems
in scheduling, operations, and logistics
resolving them before escalation. Develop and implement
systems, checklists, and workflows
to increase accuracy and efficiency. Deliver
creative solutions under tight deadlines , ensuring CEO priorities are never compromised. Demonstrate resilience and calm decision-making in high-pressure situations. Qualifications Minimum 5 years experience as an
Executive Assistant
supporting a CEO or senior executive. Proven ability to manage
complex, multi-entity calendars
and shifting priorities in a
high-pressure environment . Strong written and verbal communication skills;
bilingual (English/Chinese)
highly preferred. Detail-oriented , with exceptional organizational, time-management, and multitasking abilities. Tech-savvy with proficiency in Google Workspace, Microsoft Outlook, and project management tools. High degree of
integrity, reliability, and professionalism , with a track record of maintaining confidentiality. Demonstrated ability to
proactively solve problems
and deliver results independently. Bilingual fluency in English and Mandarin Chinese preferred. Key Success Indicators The CEOs calendar, commitments, and obligations are managed seamlessly with precision. Business, personal, and administrative priorities are consistently delivered under pressure. The EA functions as a
trusted partner , ensuring the CEO can focus on strategic leadership. Problems are identified and resolved
before reaching the CEO , with proactive and creative solutions. Office operations and executive workflows run smoothly, even in fast-changing or high-stakes environments.